Executive Assistant – Financial Services at Atrium
Boston, MA
About the Job
Our client is a global investment office. They build long-term portfolios for their clients that invest across a range of traditional and alternative asset classes. Currently, they are looking to add an Executive Assistant – Financial Services to their team.
Salary/Hourly Rate:
$95k – $115k plus 10% Bonus & Profit Sharing
Position Overview:
The Executive Assistant – Financial Services is responsible for diverse administrative and business management activities in support of top executives. The nature of these responsibilities requires a highly professional individual with excellent interpersonal skills and the demonstrated ability to manage confidential information. This position will have a daily interface with all levels of internal management and staff.
Responsibilities of the Executive Assistant – Financial Services:
- Heavy calendar management.
- Order supplies.
- Interface with internal departments and externals to schedule and organize appointments, conference calls, and events, in-house and external meetings.
- Coordinate logistics for various events and meetings.
- Organize all phases of extensive travel arrangements including air, hotel, and ground transportation providing organized, detailed travel itineraries.
- Track and document all business expenses via Concur Expense Reports.
- Heavy phone management.
- Produce various communications, including letters, memos, presentations, and reports.
Qualifications for the Executive Assistant – Financial Services:
- Executive-level Administrative Assistance experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Excellent attention to detail and customer service skills.
- Ability to multitask in a high-pressure environment.
- Financial or Professional Services work background a plus.
Education Requirements:
- Bachelor’s degree is required.
Benefits:
- Medical, dental, and vision insurance.
- Short and long-term disability insurance.
- Life insurance.
- Flexible spending accounts.
- Commuter benefits.
- Paid time off.
- 401(k) plan with employer matching.
- The Firm also supports global philanthropy via a charity program and volunteer day.
- A variety of wellness and social events.
EOE/M/F/D/V/SO