Executive Assistant – Strategy & Innovation - Memphis Shelby County Schools

MEMPHIS, TN

About the Job

Purpose and Scope

OVERVIEW

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The reality is that we can do better for kids, and we will with the right leaders in place. The most successful candidates believe that more is possible for Memphis and are:

Courageous Thinkers & Doers: Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
Solutions-Oriented: See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
High-Performing Gamechangers: Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.

SUMMARY DESCRIPTION:

Supports the Strategy and Innovation office in staff capacity by handling a wide variety of situations involving the administrative functions of the area. The employee is regarded as an expert source of information on processing transactions; completed work is reviewed for conformance with policy and regulatory requirements; numerous and varied guidelines are adapted and applied.

Essential Job Functions

Performs advanced administrative work for multiple programs and projects, including crafting of presentations and written communications.

Serves as lead on scheduling, note-taking, and direct calling of necessary contacts.

Analyzes unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements and performance standards to create new systems or revise established procedures for all Strategy and Innovation areas.

Processes a wide variety of transactions subject to different sets of rules and regulations.

Performs a segment of the evaluative work of an administrative function; identifies issues or problems and seeks alternative solutions consistent with applicable regulations. Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.

Manages office details by relieving the management of routine issues and keeps them apprised of potential problems and concerns.

Schedules and coordinates calendar and appointments.

Schedules and coordinates travel and conference arrangements.

Prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings.

Creates and processes letters, newsletters, e-mails, and other documents independently for department as directed.

Interprets and explains related policies, programs, and legislative regulations.

Provides effective oral and written communication and maintains relationships with internal and external partners.

Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed.

Prepares purchase orders, supply requisitions, and payroll.

Monitor receipt of materials, invoices and processes mileage claims.

Prepares annual financial report.

Performs other related duties as assigned or directed.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or equivalent, for a total education/experience of 4 years.

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.

Source : Memphis Shelby County Schools

Executive Assistant – Strategy & Innovation - Memphis Shelby County Schools

MEMPHIS, TN

About the Job

Purpose and Scope

Essential Job Functions

Minimum Qualifications

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