EXECUTIVE COORDINATOR -C Suite support - Sinai Chicago

The Executive Coordinator is responsible for performing administrative and clerical tasks for the Chief Executive Officer to support the executive’s daily and longer term priorities and desired business outcomes. The Executive Coordinators act as a liaison between the executive and other team members and both internal and external stakeholders. The Executive Coordinator may accompany the executive and be responsible for capturing top priorities, themes and tasks to keep the executive's work schedule and demands on time and delivered.

WHAT YOU WILL DO:

The position will be responsible for preparing executive reports, draft memos in the executive’s tone, monitor business and schedule demands, monitor schedule and assist in schedule appointments, and oversee basic project and event management to ensure executive’s agenda and responsibilities are fulfilled. This role will partner with Senior Executive assistant(s) to ensure alignment of executive and operational calendars.

WHAT YOU WILL NEED:

• Bachelor’s Degree with advanced degree preferred

• 3+ years of direct experience supporting high-level executives

• Previous experience in health care or highly complex organization

• Advanced level of proficiency with Microsoft Office and other network administrative tools
• Ability to draft and edit high-level communication, presentations, and reports
• Must be able to capture the tone and style of the executive
• Must be mobile and available with a flexible schedule
• Experience navigating through a highly complex and matrixed organization
• Must know how to partner with executive assistants, executives and key stakeholders to fulfill the needs of executive.
• Ability to identify and resolve issues in a timely manner, and gather and analyze information skillfully
• Effective interpersonal skills, including the ability to interact with individuals
• Excellent communication skills, both verbal and written
• Strong attention to detail, swift and effective administrator

• Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure

• Flexibility in handling workload fluctuations and multiple requests

REQUIRED LICENSES, Certificates, Registrations: N/A

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