Executive Coordinator - Lexicon Services

Executive Coordinator

The Lexicon Executive Coordinator will be responsible for managing complex calendars, coordinating high-impact projects, and organizing key company events. The Executive Coordinator's ability to anticipate needs, handle sensitive information with discretion, and communicate effectively will be crucial. The Executive Coordinator plays a vital role in enhancing the efficiency and productivity of the Lexicon executive leadership team and making a significant impact on our company's growth and success.

About Us 

Lexicon is a legal services and technology provider with deep expertise in the legal industry. We provide a world-class practice management software suite, enabling attorneys to maximize productive use of their time when working cases. With expertise in marketing for law firms, revenue optimization, billing and collections, support services, and more, Lexicon is your trusted partner for all legal practice needs.

Responsibilities:

• Executive Leadership Support:
  • Schedules and manage appointments, meetings, and events for the Executive Leadership Team.
  • Assists the Executive Leadership Team with various projects and tasks.
  • Manages and administers the Executive Leadership management platform.
  • Prepares meeting agendas, takes minutes, and follows up on action items.
  • Coordinates the operations of the internal Travel Management Platform.
• Executive Project & Event Coordination:
  • Assists in planning, executing, and monitoring executive projects.
  • Prepares and distribute project documentation and reports.
  • Coordinates quarterly Executive Leadership Team Summits.
  • Assist in the logistics and planning of the annual holiday party.
  • Provides ad hoc assistance in the logistics and planning of all other company events, as needed.
• Company Events & Recognition:
  • Orders and coordinates company lunches, in relation to the monthly Company Meetings.
  • Plans and organizes anniversary celebrations and recognition.
  • Coordinates with payroll to ensure any anniversary gifts are taxed under applicable state or federal law, as required.
• General Administrative Coordinator:
  • Serves as general administrative support to the Executive Leadership Team, as needed.

Requirements:

• Required Education:
  • High School diploma, or some college education preferred, but not required.

• Minimum Years of Experience:
  • 5-7 years as an Administrative Coordinator, Personal Executive Coordinator, or similar role.
  • Demonstrates experience in planning and coordinating events for varying number of attendees and stakeholders.

• Skill Requirements:
  • Strong analytical and problem-solving abilities.
  • Proficiency in project management software.
  • Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word)
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively, in a team environment.
  • Detail-oriented with strong organizational skills.
  • Ability to manage multiple tasks and projects simultaneously.

Key Competencies:

• Collaboration: At Lexicon, an emphasis is placed on working together seamlessly and leveraging the collective strengths of individuals within the organization. Employees promote communication, teamwork, and the sharing of ideas to achieve common goals and objectives.
• Responsiveness: Responsiveness measures our ability to react quickly and effectively to changes, demands, or challenges. A responsive Employee fulfills all obligations effectively and timely to our current and future clients, while maintaining effectiveness and staying aware of evolving business needs or circumstances.
• Culturally Positive: The "Courage to Ask Why" reflects our culture that encourages curiosity, understanding, critical thinking, and challenging the status quo. Employees professionally question existing processes, seek new viewpoints, and explore customer-focused solutions. Employees embrace and promote the values and beliefs of the organization and demonstrate respect for their colleagues, our clients, and the broader community. Employees create a culture that encourages "asking why" through professional curiosity, understanding, critical thinking, and challenging the status quo.
• Customer Service: Employees are committed to prioritize and exceed the expectations of current and future clients. Employees know and anticipate the needs of internal and external customers and act accordingly – providing high priority to customer satisfaction. 
• Encourages and facilitates cooperation, pride, and trust among the team; fosters commitment to the team's culture; works cooperatively with others to achieve goals.  
• Professional drive to sweat the small details and is someone who isn't afraid to do things 'the hard way' instead of relying on 'the way it's always been done.