Executive Creative Administrator - FREEMAN
Philadelphia, PA
About the Job
Position Overview:
The Executive Creative Administrator (ECA) supports the Chief Creative Officer (CCO) and the overall operations of the Creative division. The ECA is comfortable with multiple projects and aggressive deadlines, has strong organizational skills, and a strong work ethic. They have an interest in creative design and experiential marketing, along with ambition to learn and grow by supporting the CCO.
Responsibilities:
+ Overall administrative support; communication, calendar, expense management, etc.
+ All travel arrangements and scheduling
+ Meeting agendas, detailed notes and AI distribution
+ Operational and sales support for the division in collaboration with appropriate team members
+ Support of speaking engagements, presentation decks, marketing initiatives related specifically to the CCO
+ Support of CCO social channel and association membership management/engagement
+ Support special projects as assigned; department team building activities, employee resource groups, etc.
+ Support on personal administrative tasks as requested
+ Research of industry trends, speakers, vendors, etc. as needed
+ Onsite executive support as needed and assigned
+ Contribute to the overall success of events by performing other duties and responsibilities as assigned
+ All other duties as assigned
Qualifications:
+ Bachelor degree preferred, but not required
+ 2-5 years’ administrative or personal assistant experience preferred (ideally in an agency setting)
+ Ability to maintain confidentiality in a professional manner
+ Ability to maintain strong interdepartmental relationships
+ Ability to be proactive and a step ahead as it relates to details
+ Experience prioritizing assignments under high pressure in a fast-paced environment
+ Familiarity with working with multiple cross-functional partners and departments
+ Strong written and verbal communication skills
+ Capable of handling various responsibilities and multiple projects simultaneously while operating independently
+ Excellent computer skills: experience working on multiple platforms; Google Workspace, Microsoft and Apple applications, Microsoft Office suite, Slack, Social Networking sites, collaborative team project software, Salesforce, etc.
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
_Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
The Executive Creative Administrator (ECA) supports the Chief Creative Officer (CCO) and the overall operations of the Creative division. The ECA is comfortable with multiple projects and aggressive deadlines, has strong organizational skills, and a strong work ethic. They have an interest in creative design and experiential marketing, along with ambition to learn and grow by supporting the CCO.
Responsibilities:
+ Overall administrative support; communication, calendar, expense management, etc.
+ All travel arrangements and scheduling
+ Meeting agendas, detailed notes and AI distribution
+ Operational and sales support for the division in collaboration with appropriate team members
+ Support of speaking engagements, presentation decks, marketing initiatives related specifically to the CCO
+ Support of CCO social channel and association membership management/engagement
+ Support special projects as assigned; department team building activities, employee resource groups, etc.
+ Support on personal administrative tasks as requested
+ Research of industry trends, speakers, vendors, etc. as needed
+ Onsite executive support as needed and assigned
+ Contribute to the overall success of events by performing other duties and responsibilities as assigned
+ All other duties as assigned
Qualifications:
+ Bachelor degree preferred, but not required
+ 2-5 years’ administrative or personal assistant experience preferred (ideally in an agency setting)
+ Ability to maintain confidentiality in a professional manner
+ Ability to maintain strong interdepartmental relationships
+ Ability to be proactive and a step ahead as it relates to details
+ Experience prioritizing assignments under high pressure in a fast-paced environment
+ Familiarity with working with multiple cross-functional partners and departments
+ Strong written and verbal communication skills
+ Capable of handling various responsibilities and multiple projects simultaneously while operating independently
+ Excellent computer skills: experience working on multiple platforms; Google Workspace, Microsoft and Apple applications, Microsoft Office suite, Slack, Social Networking sites, collaborative team project software, Salesforce, etc.
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
_Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
Source : FREEMAN
