Executive Meetings Manager - Rittenhouse Hotel

Overview

Philadelphia’s Rittenhouse Hotel, with its rich history and charm is one of Philadelphia’s best loved luxury hotels. We are seeking a highly organized and professional Events Meeting Manager to join our dynamic sales team. As a key player in our organization, you will be responsible for selling and orchestrating high-level meetings, ensuring seamless execution of events, and providing exceptional experiences for executive attendees. Your expertise will drive the success of our strategic conferences and executive gatherings, making a significant impact on our corporate objectives. If you are passionate about event management and excel at creating flawless professional environments, we invite you to apply and lead our executive meeting initiatives to new heights.  

Job Responsibilities

- Coordinate and oversee all aspects of executive meetings and events, from initial planning to execution.

- Liaise with senior executives to determine meeting objectives, agendas, and necessary outcomes.

- Select and secure appropriate venues, ensuring they meet the requirements for the meeting or event.

- Negotiate contracts with vendors, including caterers, audio-visual technicians, and other service providers.

- Manage budgets for meetings and events, ensuring all costs stay within the allocated financial resources.

- Develop and distribute meeting materials, such as agendas, handouts, and presentations.

- Arrange travel accommodations and logistics for meeting attendees, if necessary.

- Coordinate with IT staff to ensure all technical requirements for the meeting are met, including teleconferencing and presentation equipment.

- Facilitate communication among meeting participants before, during, and after the event.

- Monitor event timelines and ensure all deadlines are met.

- Handle any issues or emergencies that arise during meetings or events promptly and professionally.

- Collect feedback from attendees and executives to evaluate meeting effectiveness and identify areas for improvement.

- Maintain a calendar of executive meetings and events, scheduling them to avoid conflicts and ensure adequate preparation time.

- Collaborate with other departments, such as marketing and public relations, to promote events when appropriate.

- Ensure compliance with legal, ethical

Job Requirements

- Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred

Previous operations and or sales experience in a luxury hotel.

- Minimum of 3-5 years of experience in meeting planning, event management, or a similar role within a corporate or hospitality setting  

- Proven track record of successfully managing executive-level meetings and high-profile events

- Strong understanding of event planning processes, from concept to completion

- Exceptional organizational and project management skills with the ability to handle multiple tasks and events simultaneously

- Excellent negotiation skills with vendors and service providers

- High level of proficiency with meeting technology and software, including virtual meeting platforms and event management systems

- Outstanding communication and interpersonal skills, with the ability to interact effectively with executives, staff, and external partners

- Detail-oriented with a focus on quality and accuracy

- Ability to maintain discretion and confidentiality regarding sensitive company information

- Financial acumen, including budget development, cost tracking, and expense reconciliation

- Flexibility to work irregular hours and travel as needed for event coordination

- Creative problem-solving skills and the ability to adapt to changing circumstances

- Leadership qualities with experience in managing and motivating teams

- Knowledge of current trends in executive meetings, corporate events, and hospitality services

About Us

Exquisite Location of this Downtown Philadelphia HotelThe Rittenhouse Hotel is the most prestigious Philadelphia Pennsylvania hotel address. Consistently recognized not only as the premier choice of five-diamond Philadelphia luxury hotels, The Rittenhouse is also ranked among the world´s finest places to stay. Featuring all of the unique historic charm and residential ambience of Rittenhouse Square, our Philadelphia luxury hotel is convenient walking distance from major museums, cultural attractions, world-class shopping, and the business district. Experience the luxury of five-diamond service and accommodations at the premier choice of Philadelphia Pennsylvania hotels.

This property is a part of the Echelon Luxury & Lifestyle division of HHM Hotels. 

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

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