Executive/Personal Assistant - ATN HR Consulting

ATN HR Consulting Firm is seeking an organized and highly experienced Executive Assistant (EA) to support our client's rapidly growing organization. This role is critical to the seamless operation of the executive team, providing top-tier administrative support to the company's c-level executives. The ideal candidate will be instrumental in enabling the leadership to effectively manage key tasks, strategic initiatives, and overall company operations.

This role encompasses a wide range of responsibilities, from managing schedules and coordinating meetings to acting as the primary gatekeeper for the executives' time and priorities. Additionally, the EA will serve as the main liaison between the company and external event planners and vendors, ensuring the flawless execution of company events.

This position requires exceptional critical thinking, organizational skills, flexibility, discretion, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities:

Calendar Management: Coordinate and manage executives' schedules, meetings, and travel.

Communication: Act as the main point of contact, managing and responding to communications on behalf of executives.

Administrative Support: Handle email management, correspondence, reports, expenses, and record-keeping.

Meeting Coordination: Prepare materials and ensure executives are well-prepared for meetings.

Project Assistance: Assist in strategic projects by managing tasks, research, and deadlines.

Travel Arrangements: Plan and organize all travel logistics, including itineraries.

Gatekeeping: Manage the flow of information and prioritize requests to support executive focus.

Personal Assistance: Provide support with personal tasks and appointments.

Event management and planning (creating initial event plans and coordinating with outside vendors including outside event coordinators)

Problem-Solving: Identify and resolve issues that may impact executive productivity.

Role Requirements & Qualifications:

• Associates or Bachelor's degree in business, communications or a similar field preferred but not required
• 2-4 years of proven experience as an Executive Assistant is required
• Strong proficiency in office software and productivity tools (e.g., Microsoft Office, Google Workspace, Monday.com)
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• Ability to communicate both written and orally in the English language
• Ability to maintain a high level of confidentiality and discretion
• Strong problem-solving and critical thinking abilities
• Adaptability and flexibility in a fast-paced environment
• Proficiency in virtual meetings and communication platforms
• Professional and courteous demeanor
• Strong interpersonal and relationship-building skills
• Attention to detail and accuracy in tasks
• Ability to work independently and proactively with minimal oversight

Additional Requirements:

• Must be able to travel up to 5%
• Must have a valid driver's license and ability to operate a vehicle
• Must have reliable transportation
• Must be able to stand for long periods of time and life items up to 20 pounds with or without a reasonable accommodations during company events

Benefits and Perks

• Fully remote work environment
• Unlimited PTO after 90 days of unemployment
• Group Insurances (Medical, Dental, Vision and Life)
• Continuing Education and Professional Development Opportunities
• A fun, educational and inspiring environment

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position(s). Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change.

An offer of employment for this position may be contingent on successfully passing a drug screening and background check.