Executive Personal Assistant - Society Staffing
Gulf Stream, FL 33483
About the Job
Executive Personal Assistant
Division: Family Office
Ref ID: R
4164260816
Location: Gulf Stream, Florida 33483
Salary: $120,000 - $160,000
Schedule: Monday – Friday with flexibility to work weekends as needed
Hours: 9 am – 6 pm with the flexibility to work longer hours as needed for any special events
Benefits: Full benefits package, 401K with employer match, Health Insurance, PTO, sick days and discretionary bonuses based on performance
Job Description:
We are seeking a highly skilled and dedicated Executive Personal Assistant to support the principal and their family office in Gulf Stream, Florida
This role requires a 24/7 mentality, providing around-the-clock support to ensure the smooth operation of both personal and professional matters
The ideal candidate will be highly organized, discreet, and able to anticipate the needs of the principal, handling tasks with precision and efficiency.
This role requires a 24/7 mentality, providing around-the-clock support to ensure the smooth operation of both personal and professional matters
The ideal candidate will be highly organized, discreet, and able to anticipate the needs of the principal, handling tasks with precision and efficiency.
Key Responsibilities:
- Comprehensive Calendar Management: Oversee and manage the principal’s complex calendar, including scheduling meetings, appointments, travel, and personal engagements
Ensure all commitments are well-coordinated and that the principal’s time is optimized. - Travel Coordination: Arrange and manage all aspects of travel, including flights, accommodations, ground transportation, and itineraries
Ensure all travel arrangements are seamless and meet the principal's preferences and requirements. - Communication Management: Act as the primary point of contact for the principal, managing all incoming and outgoing communications
This includes responding to emails, phone calls, and messages promptly and professionally. - Personal Assistance: Provide support with personal tasks, including managing household staff, running errands, coordinating personal appointments, and handling personal shopping needs
Ensure the principal’s personal affairs are organized and efficiently managed. - Event Planning: Assist in the planning and execution of events, both personal and professional, including dinners, parties, and meetings
Handle all logistics to ensure events run smoothly and are executed to the highest standard. - Confidentiality and Discretion: Maintain the highest level of confidentiality in all matters, ensuring the principal’s privacy and security are upheld at all times.
- Financial Management: Assist with managing personal finances, including bill payments, expense tracking, and liaising with accountants and financial advisors
Ensure financial records are accurate and up-to-date. - Household Management: Oversee the operation of the principal’s residence, including managing household staff, maintenance, and any renovation projects
Ensure the home is well-maintained and runs efficiently. - Project Management: Handle special projects as assigned by the principal, ensuring all tasks are completed on time and to the principal’s specifications.
- Crisis Management: Be available to respond to any emergencies or urgent matters that may arise, including during off-hours
Provide solutions quickly and effectively, ensuring minimal disruption to the principal’s schedule.
Qualifications:
- Extensive experience as an Executive Personal Assistant, preferably in a private family office or high-net-worth individual setting.
- Bachelor’s degree preferred
- Exceptional organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills, both written and verbal, with the ability to interact professionally with a wide range of individuals.
- High level of discretion, confidentiality, and trustworthiness.
- Flexibility to be on call 24/7, with the ability to respond to requests and emergencies at any time.
- Proactive and anticipatory approach, with the ability to anticipate the principal’s needs before they arise.
- Proficiency in Microsoft Office Suite, calendar management software, and other relevant tools.
- Strong problem-solving skills, with the ability to remain calm and composed under pressure.
- Knowledge of the Gulf Stream, FL area is a plus.
- Must possess a valid driver’s license and be willing to travel as needed.
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231
646.681.4777
| societystaffing.com
Source : Society Staffing