Executive Personal Assistant to CEO - Manhattan, New York - The Calendar Group

Our client is seeking an Executive/Personal Assistant to CEO for an established and expanding company. In this position, you will be the invaluable right hand to the CEO in the office. You will represent the CEO and firm by interacting with all of the CEO’s key relationships. You will ensure that everything in this busy executive’s life runs seamlessly and elegantly with attentiveness to details coming as second nature. You will bridge the gap between home and office. Expect an extremely demanding environment.

Responsibilities:

• Complex schedule management with last-minute changes
• Responding to and bringing to the attention of CEO all email correspondence that needs his attention
• Manage and direct the Receptionist/Office Assistant
• Interface with all members of the firm and knowing key players of all the entities.
• Complex international travel arrangements
• Daily written report in standard format to the Principal
• Assisting with the development of detailed agendas for meetings and programs;
• Managing the CEO’s time on the most important activities and business issues;
• Tracking/prioritizing outstanding follow-up items;
• Managing CEO initiatives, projects, and goals through department/project calendars and assisting CEO with future planning for initiatives/goals;
• Coordinating and managing follow-ups on key action items;
• Sharing CEO feedback and information across relevant teams
• Managing CEO daily calendar and phone calls
• Provide travel and concierge services for the CEO, his family, and VIP guests, including:
• Coordinating travel arrangements, both domestic and international;
• Assisting with tickets for Broadway shows, concerts, sporting events;
• Arranging dining events;
• Managing calendar for CEO’s family, and coordinating with CEO’s wife’s schedule for family events and work meetings; and
• Assisting with special events and parties, including corporate holiday parties and club events.
• Oversee large Connecticut property with household staff and various vendors
• Handling personal finances for the CEO 

Requirements

• 7 years experience in an administrative role supporting an Executive
• Experience working in a fast-paced, extremely demanding environment
• Must be discreet
• Articulate and a good communicator
• Excellent writing skills, verbal skills and kind manner
• Proficient in Microsoft Outlook, Excel and Word
• Highly organized with outstanding follow-through skills
• Must have a positive can-do attitude daily with the ability to prioritize
• Ability to handle sensitive and confidential information
• Capacity to work independently, while also being a team player

General Schedule: Monday – Friday, 45-55 hours per week

Salary: $125K - $150K

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