Executive Producer, Events - FREEMAN
Philadelphia, PA
About the Job
Position Overview:
The Executive Producer is responsible for working effectively with client and internal teams to deliver event solutions that drive client results and meet Sparks’ financial requirements.
Responsibilities:
+ Lead the execution of large and/ or complex projects
1. Lead in kick-off meeting
2. Define roles and responsibilities of the project team
3. Develop contact sheet and ensure it is kept up to date
4. Lead development of production schedule, project documents and organization of information
5. Participate in creative development when appropriate
+ Organize and manage communications between event team members
+ Serve as a key contact for client communications
+ Manage freelance resources
+ Identify, negotiate and book external resources as needed/directed (crew members, facilities, travel)
+ Look for innovative solutions to production methods
Effective Timeline and Budget Management:
+ Develop, manage and communicate project timelines for all components of the defined scope
+ Develop, manage and communicate project budgets that meet the goals of and display value to the client
+ Track budget costs throughout the course of project
+ Communicate scope changes that affect budget to the client in a clear manner
+ Utilize internal resources whenever possible - manage/reduce third party costs
+ Reconcile budgets and lead internal and external project debriefs
Relationship Management
+ Develop a positive working relationship with the client with a focus on business acquisition
+ Foster a positive working environment within the production team
+ Foster in a positive working environment within the office/company
+ Provide best practice and future event recommendations based on experience with the client
Develop Production Talent
+ Mentor and coach junior event/production staff to develop skills that can meet changing client needs
+ Develop and actively manage vendor/ freelance relationships to ensure best available resources
Qualifications:
+ Bachelor's degree or equivalent practical experience
+ 10 years of production experience in a major agency, communications company or production company
+ Strong project management skills including budgeting, scheduling, and client relations
+ Excellent business and report-writing skills.
+ Knowledge of software logistics and basic technical knowledge
+ Strong production competencies: client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility and professional confidence
+ Proficient in Google Drive and Microsoft Office
+ Strong attention to detail, a positive attitude, and a team player
+ Ability to operate within a fast-paced environment
+ Excellent written, verbal and interpersonal communication skills
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
_Sparks, a Freeman company, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
The Executive Producer is responsible for working effectively with client and internal teams to deliver event solutions that drive client results and meet Sparks’ financial requirements.
Responsibilities:
+ Lead the execution of large and/ or complex projects
1. Lead in kick-off meeting
2. Define roles and responsibilities of the project team
3. Develop contact sheet and ensure it is kept up to date
4. Lead development of production schedule, project documents and organization of information
5. Participate in creative development when appropriate
+ Organize and manage communications between event team members
+ Serve as a key contact for client communications
+ Manage freelance resources
+ Identify, negotiate and book external resources as needed/directed (crew members, facilities, travel)
+ Look for innovative solutions to production methods
Effective Timeline and Budget Management:
+ Develop, manage and communicate project timelines for all components of the defined scope
+ Develop, manage and communicate project budgets that meet the goals of and display value to the client
+ Track budget costs throughout the course of project
+ Communicate scope changes that affect budget to the client in a clear manner
+ Utilize internal resources whenever possible - manage/reduce third party costs
+ Reconcile budgets and lead internal and external project debriefs
Relationship Management
+ Develop a positive working relationship with the client with a focus on business acquisition
+ Foster a positive working environment within the production team
+ Foster in a positive working environment within the office/company
+ Provide best practice and future event recommendations based on experience with the client
Develop Production Talent
+ Mentor and coach junior event/production staff to develop skills that can meet changing client needs
+ Develop and actively manage vendor/ freelance relationships to ensure best available resources
Qualifications:
+ Bachelor's degree or equivalent practical experience
+ 10 years of production experience in a major agency, communications company or production company
+ Strong project management skills including budgeting, scheduling, and client relations
+ Excellent business and report-writing skills.
+ Knowledge of software logistics and basic technical knowledge
+ Strong production competencies: client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility and professional confidence
+ Proficient in Google Drive and Microsoft Office
+ Strong attention to detail, a positive attitude, and a team player
+ Ability to operate within a fast-paced environment
+ Excellent written, verbal and interpersonal communication skills
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
_Sparks, a Freeman company, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
Source : FREEMAN
