Executive Secretaries and Administrative Assistants - Nexus Staff
Albany, NY 12205
About the Job
Job Title: Administrative Assistants
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% On Site
Location: Various Albany, NY Locations
Job Duration: 10 Months
Closing: 08/23/2024.
Primary Job Functions for Secretary:
- Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material.
- Composes and prepares correspondence on matters where policies and procedures are well defined.
- Maintains and updates database/spreadsheet records on a personal computer utilizing Microsoft Excel.
- Establishes and maintains confidential and general office files, both paper and electronically.
- Monitors and tracks status of program activities.
- Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office.
- Prepares mailings.
- Orders office supplies and maintains inventory of supplies and equipment.
Skills and Attributes:
- Thorough knowledge of modern office terminology, procedures, equipment and business English.
- Thorough knowledge of the principles and techniques of office management and clerical processing.
- Ability to handle routine administrative details independently.
- Ability to operate a personal computer and utilize Microsoft Office (Outlook, Word, Excel) at an acceptable rate of accuracy and speed.
- Ability to analyze and summarize information in both narrative and numerical form.
- Ability to prepare and maintain program records and routine reports.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationships with others.
- Ability to organize and maintain office files.
- Ability to collect information from various sources for program operations.
- Physical condition commensurate with the demands of the position.
- Good phone skills
- Professional dress and appearance,
- Punctuality and reliability.
Education Qualifications:
- A High School Diploma or higher level of education is required.
Work Schedule and Term of Service:
- Positions are full time, Monday – Friday, at 37.5 hours/week. Schedules may vary by location and need, but are generally one of the following:
- 7:30 a.m. to 3:30 p.m.
- 8:00 a.m. to 4:00 p.m.
- 8:30 a.m. to 4:30 p.m.
- Each daily schedule includes a thirty-minute lunch and two ten-minute breaks
- Overtime is not anticipated.
- Work is 100% on-site. There is no option for telework.
Work Locations:
- Offices at the following locations:
- Administration Offices 900 Watervliet-Shaker Road, Albany NY 12205
- Maywood Academy 925A Watervliet-Shaker Road, Albany NY 12205
- Career Tech Albany 925B Watervliet-Shaker Road, Albany NY 12205
- Airline Academy 10C Airline Drive, Albany, NY 12205
- It should be noted that our locations are not easily accessible via public transportation.
- Candidates with their own reliable means of transportation are strongly preferred
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff
