Executive Secretaries and Administrative Assistants at Eclaro
Buffalo, NY
About the Job
Executive Secretaries and Administrative Assistants
Job Number: 24-03030
Job Number: 24-03030
Make a difference in your community. ECLARO is looking for an Executive Secretaries and Administrative Assistants for our client in Buffalo, NY.
ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Responsibilities:
- Must be able to provide high-level admin support by:
- Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
- Act as Immediate Supervisor's Personal Representative in dealing with public and in routine contacts with other State executives.
- Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
- Formatting documents in Word and Excel.
- Receive and process mail, faxing, scanning / photocopying, emailing, and uploading documents.
- Scheduling meetings and managing daily schedule for team members.
- Support an internal Personnel Database in Access while maintaining strict confidentiality.
- Troubleshoot for staff for multiple issues, including IT issues.
Required Qualifications:
- Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
- The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
- Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
- A High School Diploma (or equivalent).
- Two-year minimum experience working in a professional office setting.
- Excellent working knowledge of Microsoft Office (specifically Word and Excel).
- The ability to enter data into and extract data from, electronic databases.
- The ability to work independently and on a team with different personalities.
- The ability to handle multiple shifting priorities.
- Good organizational skills, including an ability to organize information into reports.
Preferred Experience:
- Certification in Microsoft Office products.
- Experience with Personnel and Access Databases.
- Knowledge and experience with computer information systems and computer programming.
- Experience with NYS Department of Health recruitment process.
Pay Rate: $40 / hour
If hired, you will enjoy the following ECLARO Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Kath Torres
katherine.torres@eclaro.com
513-449-9042
Kath Torres | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
