Executive Support Consultant - Avispa Technology

Executive Support Consultant 1365391

A leading podcast and audiobook company is seeking a Executive Support Consultant - Spanish. The right candidate is comfortable operating in an agile environment, adapting to the challenges of a busy office, and possess solid experience successfully navigating the complexities of a large organization and also a strong team player with exceptional attention to detail. The company offers a great work environment!

Executive Support Consultant Pay and Benefits:

• Hourly pay: $45-$55/hr (Pay varies based on the candidate's experience)
• Worksite: Leading podcast and audiobook company (Newark, NJ 07102 - Hybrid (Tues/Wed each week (with flex for other days if an Executive is onsite on a Mon/Thurs/Fri))
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment

Executive Support Consultant Responsibilities:

• Proactively manage Executives’ calendars, including scheduling large and/or complex internal and external meetings (with high-level executives, international team members, or key customers, such as top agents, production. companies, and their coordinators/assistants) while paying close attention to global time zones, making sure the time selected is as reasonable and convenient as possible (not extremely early or late).
• Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management.
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner.
• Providing relationship management support, which may include follow-up requests/calls, data entry, and more.
• Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs.
• Perform other administrative support duties, as appropriate (e.g., visitor registration, parking, etc.).
• Coordinating large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.).

Executive Support Consultant Qualifications:

• Diligence and determination: a self-starter who’s motivated to leave no stone unturned to get the job done.
• Excellent interpersonal skills and professionalism are crucial – must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks.
• Must also quickly and clearly communicate when problems arise (personal or work-related) so leaders are aware and can plan accordingly.
• Accountability: owns tasks and is a dependable resource; when a task is assigned, it’s as good as done – no follow up necessary.
• Familiarity with Outlook and the Microsoft Suite (Word and Excel in particular).
• Strong verbal and communications skills.
• Strong organizational skills.
• Strong prioritization skills and ability to multi-task.
• Ability to work in a fast paced and evolving environment.
• Fluent in Spanish is preferred.