Expeditor-Accounts Payable - SPARC Group, LLC

Overview:

SPARC Group handles Payables for several Retail Brands. The Expeditor-Accounts Payable is responsible for the accurate processing entering, reconciling, matching, and filing invoices for merchandise related invoices. This role requires the Expeditor-Accounts Payable  to manage invoice processing in dual operating systems, Lawson, Island Pacific, and NetSuite. They will be one of the key liaisons during transitional stages and process changes for Merchandise Payables. You’ll work with internal and external partners to improve the process and technical issues that impact finance. Driving dynamic payable data reports to assist with weekly cash forecasting. In addition to handling vendor inquiries, you are responsible for monitoring and applying various vendor payment terms and invoice cost allocations. Role requirements subject to change at any time due to business needs.

 

Responsibilities:

• Process all merchandise related invoices
• Identify and communicate billing errors to Production team
• Monitor invoices for errors and inconsistent billing practices
• Process and address all DC chargeback related inquiries
• Collaborate with A/P Manager to monitor and control AP balances for month end procedures Collaborate cross-functionally on systems and processes to support business needs (including merchandising, operations and fulfillment teams)
• Reports – for the open payables, paid payables, invoices processed by net payment terms breakdown and invoice GL allocation/line item distribution
• Retrieve daily mail and prioritize invoices to be processed
• Filing of merchandise invoices
• Maintain consistent preparation of merchandise invoices for monthly imaging
• Provide necessary back-up to auditors
• Assist A/P Manager with special projects as needed
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Qualifications:

• Bachelor’s Degree Preferred
• 1-2 years minimum in Accounts Payable department or related work experience
• Knowledge of Lawson and/or NetSuite system a plus but not required
• Accurate key-entering ability
• Strong Excel skills
• Strong attention to detail
• Ability to understand process flow and improvement a must
• Highly motivated, self-starter.
• Excellent verbal and written communication skills
• Strong interpersonal and project management skills
• Good at managing timeliness and prioritization of tasks
• Flexible, organized, team player

• Travel may be required, based on business needs.
• Adhere to regular in-office presence, including to engage in in-person team interaction, meetings and collaboration. Job duties may be performed effectively using the hybrid work program designated by the company.
• Perform other duties as assigned by supervisor as the company retains the right to change duties to this position.
• Must have authorization to work in the United States.

 

Physical Requirements:
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to maintain regular and timely attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to remain in a stationary position for up to 8 hours per day
• Ability to constantly operate a computer, other office equipment and look at a monitor for up to 8 hours per day
• Ability to communicate verbally and exchange information in person and telephonically
• Ability to reach at or below shoulder level

Requirements & EEO Statement:SPARC Group LLC is an equal opportunity employer. We value a culture of inclusion and diversity within our workforce, and are committed to maintaining a workplace free from prohibited employment conduct, including discrimination or harassment on the basis of race, color, national origin, sex, age, religion, disability, genetic information, sexual orientation, gender identity or expression, marital status, domestic partner status, civil partnership, status as a covered veteran, status in the Uniformed Services of the United States, citizenship and any other characteristic protected by law (“Protected Characteristics”).The Company is committed to providing reasonable accommodation to enable qualified employees with disabilities to perform the essential functions of their jobs as required by the Americans with Disabilities Act (ADA).