Experienced Bookkeeper - Elizabeth Design + Co.

** Experienced Bookkeeper role supporting Elizabeth Design + Co. and Elizabeth Design + Build** ABT Custom Homes merged with Elizabeth Design + Co. to form Elizabeth Design + Build. ABT Custom Homes has been building in the Hampton Roads area since 1986. Quality craftsmanship as well as a commitment to customer service has transitioned over to this new Design + Build firm that relies on the building experience but brings a fresh approach to the process with attention to design and details. Elizabeth Design + Co. is the parent company to the rapidly growing interior design firm founded in 2020 serving both residential and commercial projects. Our mission is to work with nice people who like us are inspired by the world around us. Our clients value design, artisans, and exceptional materials. Our job is to take the overwhelming part out of design and bring joy back to the process. We are looking for an individual to support our daily accounting, financial operations, and report to the executive team with analytics for planning and decision making in a collaborative manner. 

About Experienced Bookkeeper position 

This person must operate autonomously with self-starting time management and organizational skills that lead financial operations. This role will be in charge of ensuring our financial management is accurate and efficient. The duties will include collaborating with the executive team on financial functions such as accounts payable/receivable, bank reconciliations and tax audits. We expect this person to possess strong analytical skills and have experience in creating detailed financial reports and forecasts. This person should be an excellent problem-solver and have experience in team collaboration. Desire to be in a fast-paced environment with autonomy and growth potential. 

Experienced Bookkeeper responsibilities are:

• Review daily transactions such as accounts payable/receivable, bank reconciliations, general ledger

• Weekly matching/reconciliation of all Company credit cards & bank accounts

• Gold American Express

• Blue American Express

• EDC LLC & EDC Co. Towne

• WIX POS system integrated with Retail quickbooks

• Facilitate Weekly or bi-weekly accounting, cash flow and project specific client invoice & payables meetings to ensure projected cash flow and financial state of the Company is current and being communicated to management team

• Work with project managers to learn cost codes in Buildertrend to assist and take over inputting of invoices/payables to have a full understanding and handle on the cash flow and process/schedule of each project

• Included in the weekly cash flow update is the Bookkeeper involvement in the draw schedules and schedule of payments including nuances on the Furnishing side.

• Goal is for the bookkeeper to create best practices after understanding the operations for both construction (all types of contracts and draw schedules ie. Client financed, bank draw schedule, fixed contract, cost + fee or % contract). For furnishings bookkeeper should understand terms of Designer Workshop, all vendors

• Manage and execute sub-bill pay and bi-weekly check cutting out of Quickbooks

• Coordinate subcontractor communication of this new process to ensure the change of process is received and smooth

• Setting up of trade accounts, clean up of duplicate ABT/EDC trade vendor accounts

• Pay monthly sales and use tax reporting and ensure this information is up to date

• Facilitate negotiations of credit terms with vendors

• Manage payables/receivables and statement reconciliations for all construction & furnishing accounts

• Take part in tax audits and payroll (Including subcontractors and annual 1099's)

• Update Buildertrend with Subcontractor insurance, tax information and overall company info to ensure they have proper insurance coverage prior to payment

• Support team in obtaining necessary contractor licenses and keeping them up to date. Support team in keeping all trade professional information (insurance documentation, etc...) filed and up to date.

• Ensure that accounting and financial objectives are met, and all operations are in compliance with legal regulations

• Create budgeting reports and prepare revenue forecasts for entire company as well as project specific

• Supervise month-end and year-end closing operations

• Formulate quarterly projections & yearly budget per vertical

• Manage financial documentation, keeping it complete and updated

• Develop accounting policies and procedures in accordance with business targets

• Support monthly builders risk report and coordination with insurance companies

• Complete annual subcontractor reports to all cities and counties

• Prepare for annual worker's compensation and general liability audits for all entities 

• Oversee Company Insurance Policy & Construction Certifications are up to date 

• Ensure Hilltop office fire extinguisher and all codes are up to date and inspected at opening and throughout business operations 

• Assist in organizing and day to day schedule of Hilltop office ie. Events, meetings, overall Company employee schedule 

• Gather and organize business documents/imperative files that need to be transferred and stored 

Additional requirements:

• 3+ years' experience of Accounting experience in a bookkepping role is a must. Experience in the construction and/or interior design industry is preferred

• Experience in Quickbooks Cloud is required.

• Construction Accounting or Construction Industry knowledge preferred

• Knowledge and experience in software's such as Gusto (Payroll) and Buildertrend (Construction) is a plus.

• Excellent knowledge of bookkeeping and accounting principles and best practices, as well as related legal regulations

• Advanced experience with MS Office, particularly with MS Excel

• Strong analytical skills and ability to manage large amounts of data

• Strong team management skills and ability to define priorities

• Accuracy and close attention to detail

• BS degree in Accounting or Finance; accounting certification (such as CMA or CPA) will be a bonus and will reflect in compensation