Facilities Administration Assistant - The Building People

Description/Job Summary:

The Building People, LLC, has a position open for a full-time Maintenance Scheduler to support a Federal Agency. The Maintenance Scheduler will support Agency-related activities including assisting the client with oversight and overall management of their assigned projects. 

Responsibilities/Duties:

The Maintenance Scheduler must have at a minimum three (3) years of O&M/Facilities Management type experience, with at least 2 years updating and operating the CMMS system (within the past seven years).

Functional responsibilities will be that of a CMMS Administrative Assistant with a broad-based knowledge of facility maintenance including, custodial operations, in an administrative support capacity:

• Strong experience in updating, operating and maintaining a facility CMMS system
• CMMS experience should include knowledge of entering work orders, running reports, updating and operating the facilities system to ensure the daily, weekly, monthly and yearly Operation & maintenance and Custodial duties. Duties include, but are not limited to, setting up new users, removing users, and updating the CMMS System to include any new requirements
• Strong knowledge of Microsoft Office tools required.
• Must be knowledgeable of facilities management disciplines, service contracts
• Broad-based understanding of CMMS, problem-solving, and organizational skills.
• Capable of independent decision-making, and be able to function with no supervision.
• Excellent interpersonal, written, and verbal communication skills with strong leadership, project management, team building, and presentation skills required.
• Customer service experience

Required Skills:

• As a minimum, the CMMS Administrator shall possess at least two (2) years of recent experience (within the past five (5) years) performing similar duties as those required by this contract.

Preferred Skills:

• Good administrative skills, communication and ability to prioritize work orders.

Required Experience:

• Four (4) years of recent experience performing similar duties as those required by this contract.

Five (5) years’ management experience serving in roles of facilities maintenance administration support and CMMS operations.

 Preferred Experience:

Five (5) years’ management experience serving in roles of facilities maintenance administration support and CMMS operations.

• Experience in resource management, schedule management, and contract management for federal contracts. experience in maintenance management, maintenance and reliability management with industrial equipment or research facilities.

• Knowledge of CMMS, CMMS KPI creation, Microsoft Office