Facilities Administrative Coordinator - Ben Bridge Jeweler Inc

We have been in business for over 110 years, and we are proud to be a subsidiary of Berkshire Hathaway. Ben Bridge Jeweler has thirty-six stores, across the United States. We are committed to serving our customers with quality experience and jewelry that will be treasured for generations. Jewelry is more than just an adornment. It is a means of expression, love, personality, and history. Its meaning only grows with time. We do not sell to a customer just once; we want to be their jeweler for life!

This administrative position is responsible for supporting our corporate office and retail store locations. The Facilities Administrative Coordinator will track work order completion and duration of work order responses.  Provide administrative support to the Facilities team.     

Primary Duties and Responsibilities:

• Arranges and monitors offices and store maintenance, preventative maintenance and cleaning needs of the office spaces and the equipment.
• Maintains and stocks the corporate supply room; orders all corporate office supplies.
• Stocks corporate office breakroom on a daily basis.
• Operates the Facilities Help Desk thru Fresh Service (work order repairs/maintenance/security)
• Provides administrative support to the Director of Facilities and Construction, Sr. Loss Prevention and Security and the Facilities Manager
• Primary contact for corporate office for building management and vendors responsible for repairs and maintenance
• Maintains all store documentation folders related to new construction and renovations.
• Assists in updating all project costs and budgets
• Maintains all vendor certificates of insurance to ensure they are up to date and current
• Contacting vendors for scheduling work
• Create tickets for repairs and maintenance
• Follow up on open tickets and ensure completion
• Tracks all construction and capital improvement budgets
• Assists with health and safety committee meetings, prepare meeting minutes and communication to the Safety committee
• Functions as a backup for the front desk on occasion
• Other duties as assigned.

Education and Experience:

• 5 years of administrative/coordination experience preferably on a facilities team
• Minimum High School Diploma or equivalent; Advanced degree preferred.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel)

Knowledge and Skills:

• Commitment to outstanding customer service for our store associates and office associates
• Demonstrates a helpful, willing and professional attitude towards assisting associates and working with leaders.
• Excellent listening, written and verbal communication skills.
• Must be knowledgeable with excel and formulas for financial documents.
• Ability to effectively present information and respond effectively to time sensitive issues.
• Ability to solve problems involving several options in situations.
• Strong attention to detail to ensure accuracy of work.

 Working Standards:

• Works on site 5 days a week
• Overtime may be required occasionally.
• Ability to bend, stoop, and stand for extended periods of time.
• The ability to lift up to 35 pounds is required.

Range: $28.00 - $33.00 per hour

Fluctuations in the job market may necessitate adjustments to pay ranges. Final pay determinations will depend on various factors, including, but not limited to experience levels, knowledge, skills, and abilities.

This position offers benefits that include employee merchandise discounts, paid training, Employee Assistance Program and paid time off, such as: vacation, sick, holidays, bereavement and jury duty. Our benefits program includes medical, dental and vision insurance, flexible savings accounts, company paid life insurance, STD and LTD as well as voluntary programs such as pet insurance and supplemental life insurance. Additionally, Ben Bridge Jeweler offers a 401(k) plan with a company match.

Ben Bridge Jeweler is proud to be an Equal Employment Opportunity and Affirmative Action employer.  We do not discriminate based upon race, religion, color, national origin, gender identity, sexual orientation, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by applicable law.