Facilities Assistant - The Millennium Group

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities:

• Perform regular "sweeps" of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade.
• Report all issues to the Facilities Manager, so as to correct.
• Assist in set-up and break-down of meetings, lunches, and events
• Perform basic maintenance of kitchen area and appliances
• Completes porter services as necessary, could include trash can maintenance, kitchen cleaning, white board cleaning and conference room clean up.
• Assist with the set-up of audio/visual conferencing, etc.
• Order office supplies, assist with the stocking of supplies and help to maintain inventory sheets.
• Provides general administrative and clerical assistance.
• Maintain all work orders internal to facility operations and external to the PM through our ticketing system
• Act as back up to the Facility Coordinator for all facility vendors performing work for the client
• Assist with the AP process, coding, scanning and creating purchase orders on behalf of the client
• Manages the office including resolving all facility related issues in a timely fashion
• Assist in re-stocking of the pantry snack program.
• Assist in the site space planning activities and implementation including internal moves.
• Back up to Mail and Shipping& Receiving Services for the office.
• Prepare outbound courier shipments using computer or service providers.
• Control inbound and outbound accountable packages.
• Sort parcels for shipping and receiving.
• Prepare items for processing, shipment or transportation.
• Maintains time, volume and delivery records.
• Scans all incoming USPS mail into department repository within 4 hours of receipt.
• Performs other duties as assigned

Qualifications:

• Must have a HS diploma with trade or technical degree preferred
• 1-2 years prior facilities related experience preferred
• Proficiency with Microsoft office applications and good communication skills required
• Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.
• Exhibits exceptional customer service skills.
• Consistently demonstrates professional demeanor, appearance and attitude.
• Proven ability to remain calm under pressure; resilient.
• Sound judgment and problem-solving ability.
• Demonstrated ability to be flexible and adapt to an ever-changing work environment.
• Assertive and resourceful; motivated; willing to ask questions and take initiative without direction. Must work well under pressure with minimal supervision.
• Must be customer focused and display a professional demeanor.

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