Facilities Coordinator - Beontag

Beontag is a global business enabler that serves as one of the world’s leading providers of IoT solutions and graphic and label materials. With operations in more than 20 countries and a footprint in over 40 markets, the multinational company offers end-to-end product capabilities for a range of industries and businesses, driving seamless communication between companies, products, and people.

Beontag’s business is underpinned by modern manufacturing facilities, strategic investments, R&D, and a range of highly qualified teams. Furthermore, the multinational is fully committed to enabling positive impacts across the entire value chain. As a member of the UN Global Compact since 2021, Beontag offers its customers a series of increasingly sustainable products while also working towards a diverse and equitable work environment.

The Facilities Coordinator will support the smooth operation of the facility by managing the physical work environment, coordinating maintenance, overseeing equipment functionality, and ensuring safety standards are met. This role is integral to maintaining a safe, clean, and efficient work environment, supporting both employees and operations by handling daily facility needs and responding to unexpected issues as they arise.

Equipment Management and Maintenance

• Regularly inspect and ensure that assigned equipment is fully operational and available for use.
• Coordinate repairs and preventive maintenance for facility equipment to prevent disruptions in daily operations.
• Maintain and update preventive maintenance schedules for buildings and critical equipment.

Facility Maintenance

• Keep all areas of the physical space clean, organized, and in good repair.
• Conduct routine inspections to identify any necessary repairs or maintenance tasks, addressing issues promptly to ensure a safe, functional environment.
• Handle or escalate work order requests and manage resolutions to maintain efficient operations.

Vendor and Contractor Coordination

• Serve as a primary point of contact between the organization and any external contractors needed to address specialized maintenance or repair issues.
• Schedule, oversee, and evaluate contractors' work to ensure high standards and adherence to project requirements.

Safety and Compliance

• Implement and uphold safety standards across the facility to meet legal and regulatory requirements.
• Participate actively on the emergency preparedness team, contributing to contingency planning, drills, and crisis response strategies.
• Assist with applications for environmental permits as required, ensuring compliance with regulations and environmental standards.

Inventory Management

• Maintain a well-organized inventory of maintenance supplies, tools, and equipment.
• Track and reorder supplies as needed to support uninterrupted facility operations.

Communication and Documentation

• Draft and maintain clear records, reports, and logs regarding facility maintenance schedules, completed work orders, and inspections.
• Communicate updates and facility-related information to employees and other stakeholders as needed.

Additional Responsibilities

• Take on additional duties as assigned by the Facilities Manager, adapting to the dynamic needs of the facility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

Education and Experience:

• A high school diploma or equivalent is required.
• Minimum of two years of related experience in facility maintenance or operations, with hands-on experience in a similar role preferred

• Communication Skills:
• Excellent verbal and written communication skills to liaise effectively with internal teams, vendors, and contractors.
• Technical Proficiency:
• Competence in Microsoft Office Suite and relevant software for creating reports, tracking work orders, and maintaining logs.
• Organizational Skills:
• Strong attention to detail and organizational skills to manage multiple tasks and maintain thorough records.
• Problem-Solving and Adaptability:
• Ability to troubleshoot issues independently and perform effectively in a fast-paced environment, adjusting priorities as needed.

Reasoning Ability 

Ability to apply common sense understanding to carry out detailed and involved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations. 

The ability to recognize and evaluate technical issues and limitations is required. The ability to define and manage expectations is critical. The ability to make sound decisions and actions is required. 

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to talk or hear.  The employee is frequently required to use hands to use the computer to complete the computer skills required above.  The employee is required tostand, walk and sit. The employee must occasionally lift and/or move up to 50 pounds. 

Direct Reports 

This job has no supervisory responsibilities. 

Travel 

0% 

Disclaimer 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.