Facilities Coordinator - Sunshine Enterprise USA LLC

Company Summary: Our client is a large state healthcare facilities located in Orange, CA, seeking a facilities coordinator who will be responsible for supporting the Environmental Health & Safety (EH&S) and the Facilities departments with day-to-day operations.

Position Summary: The ideal candidate shall hold the relevant bachelor’s degree and 2 years of experience in both facilities management and administrative assistant.

Work Duration: Up to 6 months

Work Type: On-site

Position Responsibilities

• Coordinates and ensures the completion of all EH&S related activities as assigned by the department of EH&S.
• Assists with the Quarterly Telework Deployment program and maintains accurate records of deployment according to board guidelines.
• Assists with arranging quarterly telework work group meetings.
• Coordinates and monitors telework safety reviews to ensure employees meet their safety protocols and follow CalOptima Health guidelines.
• Administers temporary telework home office evaluations to ensure employees meet all their requirements for the telework assessment.
• Coordinates pickup and delivery of office equipment for telework employees.
• Assists with emergency preparedness protocols, staff training and manual updates.
• Assists in managing employee safety programs including ergonomic evaluations and employee safety committee.
• Assists with the mass notification systems and coordinate regular meetings with the appropriate departments.
• Works in conjunction with the Program Manager to develop an operational plan that will integrate into the business continuity plan (BCP).
• Assists in coordinating hazardous materials communications and documentation in compliance according to Occupational Safety and Health Administration (OSHA) guidelines.
• Responds to internal 911 calls and coordinates appropriate response to emergencies.
• Supports the Program Manager as needed with accident and incident investigations.
• Coordinates the annual Great Shakeout for participation by all CalOptima Health staff.
• Coordinates yearly flu shots and Tuberculous (TB) testing for PACE Center and 505 Building employees.
• Coordinates annual fire drill in conjunction with the property management team for all CalOptima Health staff. Documents results of fire drill according to state and local fire codes.
• Prepares Annual Air Quality Management District (AQMD) survey for Rule 2201 for review and approval.
• Assists with annual policy reviews and updates for both Facilities and EH&S departments.
• Assists Facilities with processing accounts payable, generating requisitions, generating and following up on work orders, preparing scopes of work, preparing meeting agendas and with space utilization planning.
• Performs all functions in a timely and efficient manner striving to exceed department goals and objectives.
• Other Projects and Duties as Assigned.

Experience & Education

• Bachelor’s degree PLUS 2 years of experience in facilities management or property management required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
• 2 years of experience as an administrative assistant.
• Experience implementing and enforcing environmental health and safety policies and procedures.
• Working knowledge of OSHA requirements.
• Experience working in a public sector environment

Necessary Attributes:

• Develop rapport and establish and maintain effective working relationships with leadership and staff and external contacts at all levels and with diverse backgrounds
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events
• Organize, be analytical, problem-solve and possess project management skills
• Work in a fast-paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees/coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment

Please see HR for information on physical demands and work environment of this job.

Sunshine Enterprise USA is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”