Facilities Coordinator - Part Time - Jones Lang LaSalle Incorporated
Atlanta, GA
About the Job
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Coordinator - Part Time
Atlanta, GA
Mon – Fri anytime between 8 a.m. and 5 p.m.
25 hours a week
$22 hourly
The Facilities Coordinator will provide support to the Facility Work Control Director and Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight and material price validation.
- Perform invoice and purchase order tracking and coding in client purchasing system
- Submit invoices weekly to Facility Managers, Account Lead for review and approval
- Maintain organized invoice and contract files
- Track required permits and ensure that permit invoices are received and processed in a timely manner
- Assist Facility Managers with researching, analyzing and reporting budget variances and invoicing issues
- Provide administrative support to FM team
- M&A Support (utility set-up, new vendor set-up, new site set-up etc.)
- Maintain team sharepoint site, including scanned contract library
- Participate in special projects as needed
- Any and all other assigned tasks and duties
Financial management
- Track and analyze utility invoices and consumption in Energy Star and on account tracker
- Proactively identify utility variances and work with accounting, facility managers and utility providers to resolve billing issues
- Review and submit accurate monthly financial accruals to client accounting
- Demonstrate proficiency with use of client accounting system
- Communicate with supplier partners as needed
Education
- Prefer 2+ years’ experience with Facility or Property Administration
- 2+ years’ experience with accounts payable / receivables
Skills And Knowledge
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office, and possess strong written, verbal and people skills
- Strong organizational skills and collaborative style
Location:
On-site –Atlanta, GA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
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This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.