Facilities Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Pay: $44100 - $63900 / year (paid hourly)

Schedule: M - F; 8a - 5p (on-site)

Location: 131 15th St, Pittsburgh, PA (primary); 44 20th St, Pittsburgh, PA (1x / week)

Provide general overall Facilities Management services including continuous monitoring of the facility. Work with facility manager(s) and/or assistant facility managers to handle routine facility management operations, including but not limited to: procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.  Supporting tasks for site events to ensure any assigned tasks for the group or our subcontractors are completed.

Administrative Function

• Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workload
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Coordinate/support special events in support of client or JLL
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities
• Communication and Relationship Coordination
• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal

Compliance

• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis and reporting 
• Assist with researching, analyzing and reporting budget variances

Experience

• 1-3 years minimum prior relevant experience in hospitality, facility / property management, operations and/or knowledge of commercial real estate, preferred

Skills and knowledge

• Superior customer service skills and orientation
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Experience working within Corrigo or other CMMS/Automated Work Order systems
• Possess strong written, verbal and people skills
• Strong organizational skills and collaborative style 
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• Proficiency with Microsoft office and Google Suite highly preferred

Location:

On-site –Pittsburgh, PA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.