Facilities Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Support the Facilities Manager in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s corporate real estate goals and objectives. 

Essential Functions: 

As a Facilities Coordinator, you will perform advanced administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Responsibilities include, but are not limited to:

• Perform all tasks and projects assigned by JLL leadership - Facility Manager, Senior Facility Manager, or Regional Facility Manager.
• Manage tickets in work order database. Each day, use the online tools to see which tickets are due today and tomorrow. Take action on all tickets assigned every day. Update notes in Corrigo and SIM every day.
• Thoroughly and consistently manage PMs. Everyday, check Corrigo dashboard to determine which PM's are due within the following 60 days. Take actions on all tickets assigned, such as - contacting vendors to schedule work, upload maintenance reports from vendors, create tickets for any recommended repairs.
• Pro-Actively communicate urgent information accurately and efficiently to Facility Manager.
• Perform daily site walks with extra focus on all restrooms, breakrooms, kitchenettes, and large conference rooms. Create Corrigo tickets for all items observed.
• Coordinate services with GREF vendor partners (SPS, Security, PPM, etc…). This include routine services and special projects based on scope provided by Facilities Manager.
• Understand principles of fiscal responsibility (based on GREF standards, Amazon Leadership Principles, and FM guidance) while taking every reasonable precaution to prevent wasteful spending.
• Deliver positive and effective customer service to on-site Amazon employees and local business units while maintaining integrity of GREF and JLL standards.
• Communicate with Facilities Manager for all applicable maintenance, service, and operational items
• Maintain and update Inside Pages
• Develop and maintain positive and professional working relationships with on-site Amazon Executive Admins and Business Unit Leaders.
• Maintain daily awareness of on-site special events, fire drills, moves, vendor partner and business unit activities by communicating with vendors and partners and communicating to facilities team
• Coordinate and communicate all vendor access (office supplies, first aid kits, kitchenettes), this includes but is not limited to vending services, janitorial, pest control, signage, and maintenance contractors
• Serves as primary contact for coordinating outside vendor services related to the facilities operations (office supplies, first aid kits, kitchenettes), this includes but is not limited to café services, janitorial, pest control, signage, and maintenance contractors
• Proactively communicate professional needs, problems, and feedback to pertinent management personnel. Arrive to meetings prepared to contribute and ask questions
• Assist with site openings and site expansions, and then performing duties in adherence to the timeline established by GREF leadership
• Complete all other duties as assigned.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –San Diego, CA

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.