Facilities Crew Coordinator - HR Pals

The Full-Time Facilities Crew Coordinator is responsible for the proper set-up and strike of all events and activities that take place at our client's location and the care and maintenance of Special Events equipment. In addition, the Facilities Crew Coordinator ensures that the client's facilities needs are met; ensures the protection of our clients' assets; and ensures that security is maintained before, during, and after an event. Custodial duties are a significant component of this position and include waste disposal for the facilities and assisting with the cleaning and maintenance of public spaces for our client. The Facilities Crew Coordinator oversees facilities crew members, ensures there are safeguards against setup errors, provides a model example to the crew, and reports directly to our client's Field Operations manager.

They will maintain exemplary conditions with impeccable standards. A thoughtful employee who studies conditions and continually attempts to improve them.

This is a Full-Time, non-exempt hourly position. The Schedule will be between Monday-Sunday and between the hours of 6:30 am - 11:30 pm including any holidays and is set according to the needs of the department and our client. Additional hours and availability will be determined on an as-needed basis.

Essential Functions and Responsibilities include but are not limited to:

• Ensures correct and consistent opening and closing procedures for our client.
• Directs crew during downtime to keep occupied such as micro trash, bench, and table cleaning, scouting parking lot, etc.
• Instructs both new hires and current employees on evolving training protocols.
• Helps support events, whether for rental clients or internal clients, including but not limited to:
  • Ensures that all event setups are completed before an event in a timely manner.
  • Dismantling all events setups for rentals and other events once a client has finished with the room or area.
  • Ensuring that while an event is in progress, all other duties continue, including but not limited to: trash pick-up and removal, maintenance issues, monitoring sound levels, and other client or department requests.
  • Directing visitors, guests, and vendors to the correct event location at the beginning of the event and out of our client's location after the event.
  • Limits access to our client's location only to those directly involved with ongoing event(s).
  • Promptly reports and documents issues or problems that arise during the event, including damage, if any, to our client's assets to the Field operations manager.
• Makes necessary repairs to facilities inventory as needed and submits work orders for larger repairs or replacement items to the maintenance department.
• Inventory includes but is not limited to chairs, tables, whiteboards, projectors, power cords, and trash cans.
• Maintains a trash-free environment throughout our client's location and organizes set up of Courtyard tables, umbrellas, and chairs, including regular spot cleaning of stains on concrete and periodic power washing.
• Holds frequent meetings with the Field Operations manager regularly to assess and strategize.
• Assists Guest Services with guest-related matters as requested.
• In cases of emergencies, takes appropriate actions to address the situation, alerts the appropriate employee/supervisor, and documents the incident for later review.
• Observes and follows all safety regulations and attends safety meetings and trainings.
• Keeps up to date regarding all events taking place with our client.
• Responds to and assists with train derailments.
• Performs custodial duties as assigned (includes cleaning restrooms and meeting rooms and occasionally removes expired wildlife)
• Other duties as assigned.

Equipment Used and Physical Demands: This position requires the use of an electric cart, working knowledge of a wide range of A/V and electronic equipment, including speakers, microphones, sound systems, projectors, monitors and computer-based presentations; two-way radios; custodial equipment, including vacuums, plunger, duster, light bulb changer, ladder, and power washer; and cleaning and maintenance products. This position is a physically oriented and demanding position.

• The position requires the ability to walk and move equipment to various locations within our clients location, which may not be accessible via motor vehicle.
• Must be able to lift up to 50 pounds.
• The position primarily works outdoors and may be subject to inclement weather including cold, rain, heat, and nighttime conditions.

Qualifications and Requirements:

• Ability to work with minimal supervision.
• Ability to work as a team player.
• Provide excellent customer service to guests and staff.
• Displays a pleasant, respectful, and positive attitude always.
• Strong verbal communication skills required.
• Must display strong attention to detail and take pride in a job well done.
• Must have a valid California Class C Driver License, Commercial Driver License is a plus.
• Understanding of basic maintenance, including rudimentary plumbing and electrical.
• Ability to assess situations quickly, make sound decisions, and exercise good judgment in everyday or emergency situations.
• Encourages achievement among the Facilities crew and oversees their progress.

Our client acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics.

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