Facilities Department Coordinator at Abbott Laboratories

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO

• An excellent retirement savings plan with high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

The position of Department Coordinator provides, with little supervision, provides administrative support to ensure efficient operation of the office, supports managers and employees through a variety of tasks related to organization and communication, are responsible for confidential and time sensitive material, and are familiar with administrative concepts, practices, and procedures.

RESPONSIBILITIES:

• Organize and schedule appointments and meetings
• Maintain contact lists
• Purchasing responsibilities – create requisitions for purchase orders (one time purchases and also blanket Pos for vendors), tracking of purchase orders, communications with vendors pertaining to purchase orders and invoices
• Invoicing Reconciliation
• Produce and distribute correspondence memos, letters, faxes, and forms
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc .
• Perform editing and formatting services
• Provide transcription services
• Prepare or generate regularly scheduled reports
• Prepare and monitor invoices
• Submit and reconcile expense reports
• take and produce meeting notes
• Research and create presentations
• Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing
• and expediting orders for supplies; verifying receipt of supplies
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems'
• Review department records for accuracy and note any corrections needed
• Photocopy and print documents on behalf of other colleagues
• Implement clerical duties and administrative processes
• Conduct data entry
• Coordinate meetings and associated requirements
• Perform other duties as assigned

BASIC QUALIFICATIONS I EDUCATION:

• High school diploma or equivalent; college degree preferred
• 5+ years of similar work experience
• MS Office
• Experience with Coupa and Esker

PREFERRED QUALIFICATIONS:

• Prior experience in the regulated manufacturing environment (FDA, USDA, etc.)