Facilities & Mailroom Assistant - Sorrento Valley - Vaco

Oversee and manage the day-to-day operations, be responsible for all the mail duties in the building and coordinate all vendor activity related to the building.

Building Operations:

• Mail & package processing- pick up, scan, shred mail, transport packages from PO box to Managers/ CEO's location (up to 30 pounds)
• Assist Vendors and Employees with loading and unloading of items/equipment as needed.
• Ensure appropriate vendors are entered to be paid, and audit invoices from vendors
• Keep the office clean and supplied
• Keep track of office inventory and order as needed. Including first aid kits
• Supervise the Janitorial Service
• Help manage building upkeep/repairs, including entering/tracking of work orders.
• Help manage IT Tape backups/refill
• Help with event set-up/take down.
• Facilitate and help coordinate any building inspections.
• Ensure HR notices are properly displayed. Take pictures for HR as instructed.
• New and departing employee/temp responsibilities; ensure assigned tasks are carried out.
• Track and keep staff informed of employee feedback
• Help manage the monthly credit card bill.
• Work with accounting for invoicing

Qualifications

• Flexible and adaptable, able to change
• Ability to work independently and prioritize duties with minimal supervision.
• Follow specific instructions and procedures.
• Strong computer skills in Microsoft Office, especially Excel, Word, and Outlook.
• Strong organization and follow-up skills.
• Strong communication and interpersonal skills
• Strong ability to prioritize duties and solve problems
• Friendly, outgoing, team player, professional and respectful