Facilities Maintenance Supervisor - City of Grand Rapids

The purpose of this job is to supervise skilled and semi-skilled trade’s permanent and seasonal employees as well as outside contracted services engaged in the maintenance and repair of city owned buildings, facilities, and grounds. Provides day-to-day operations, predictive and preventative maintenance, lifecycle and capital planning, space utilization and design, and all remaining items pertaining to improving the built environment.  
 
ESSENTIAL DUTIES & RESPONSIBILITIES 
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Comprehensively monitor all ESD Facilities, related contracts, contractors, and related components of the WRRF site and Sanitary Collection and Stormwater sites to maintain WRRF integrity and an excellent public facing image as well as external & internal customer service. 
• Provides facilities asset management
• Manages day-to-day operations of each core facility in asset registry
• Manages internal staff and contracted staff, which includes approving time sheets, leave and overtime; determining work assignments and schedules; conducting performance evaluations; and, ensuring safety program implementation
• Conducts routine facility tours and inspections
• Ensures high level of customer service and quality control
• Meets with facility tenants if issues or complaints are issued
• Plans and coordinates events that require use of facility or staff
• Organizes and maintains facility asset registry 
• Determines accurate facility replacement value and adjusts to economic and regional cost escalation
• Establishes annual funding requirements to properly maintain each facility within industry standards and best practices
• Manage KPI’s for the Custodial, Office and Plant Assistant groups in collaboration with the ESD Assistant Manager. 
• Establishes efficient life cycle planning for each asset
• Develops, maintains and delivers comprehensive operating and capital improvement budget
• Maintains detailed facility breakdown and adjust operational and capital planning accordingly
• Provides project management developing bids specifications, holding pre bid meeting, reviewing bids and quotes, holding preconstruction meeting, awarding bids and reviewing schedule with contractor
• Conducts facility programming process and determines overall expectation of future space, completes construction and shop drawings in AutoCAD, ensures safety codes and building codes and meets with project manager to hand off project
• Conducts inspections during the project to ensure built project meets design expectations
• Keeps project disruptions to a minimum and finalize closeout process of each project
• Manages payroll and accounts payable processes and staff for the facility
• Manages all City artwork and facilitates acquisition of furniture and equipment 
• Ensures safety hazard monitoring and oversees required inspections and testing
• Enforces all environmental OSHA, MIOSHA and applicable EPA standards safety standards
• Serves as primary contact for all public facility issues
• Performs related work as required and directed