Facilities Manager - Detroit Wayne Integrated Health Network

FACILITIES MANAGER
Under the general supervision of the Vice President of Facilities Management, the Facilities Manager provides support and assistance to the Vice President of Facilities Management for the operations for Detroit Wayne Integrated Health Network (DWIHN) facilities.
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Prepares and negotiates DWIHN contracts, including researching terms and considering stipulations and negotiations.
- Ensures that all parties adhere to the terms of the contract and that the contract supports DWIHN's goals.
- Reviews contracts to ensure they comply with company policies, regulations, and laws 
- Coordinates and communicates with contractors, stakeholders, and others.
- Maintains records for correspondence and documentation in relation to established contracts and those in progress.
- Ensures that procurement activities are efficient and effective and aligned with DWIHN goals.
- Creates, analyzes, negotiates, and executes an array of contracts for various transactions.
- Completes DWIHN board actions and tracks DWIHN board actions from creation to completion.
- Prepares requisitions, i.e. purchase approval forms, travel reimbursement, conference/hotel reservations, bid/vendor process and work orders.
- Inputs and manages the contract approval process utilizing Cobblestone, ReqLogic and Dynamics GP.
- Works in a contract administrative role and ensures that the paperwork is drafted and implemented per DWIHN procurement policies.
- Assists the Facilities Vice President in planning budgets.
- Assists the Facilities Vice President in scheduling facility modifications including estimates on equipment, labor materials and other related costs.
- Oversees Construction Project Administration.
- Serves as the Administrator of the CMMS (Computer Maintenance Management System).
- Supervises lower-level staff.
- Assists in implementing safety and related items at all worksites.
- Assists the Facilities Vice President in the management of a preventative program for all DWIHN buildings.
- Assists with plans for fire evacuation and disaster response for all DWIHN facilities.
- Assists with coordinating staff drills and accompanying signage for fire evacuation.
- Assists with managing the hazardous waste and disposal programs.
- Maintains current records for all state, federal and insurance semiannual and annual inspections.
- Assists in the coordination of building space renovation, allocation and layout,
- Assists with communication services.
- Assists with facility expansion and the addition of new DWIHN facilities.
- Oversees contractors to ensure that assignments are carried out to completion.
- Works as directed and assigned by the Facilities Vice President with contracted employees on individual job sites.
- Performs related duties as assigned.
 
KNOWLEDGE, SKILLS AND ABILITIES (KSA'S)
Knowledge of the DWIHN contracting process.
Knowledge of the DWIHN procurement process.
Knowledge of Purchasing and Procurement policies and procedures.
Knowledge of building operations and maintenance.
Knowledge of fire evacuation procedures and protocols.
Knowledge of hazardous waste, recycling and disposal programs.
Knowledge of office supplies inventory.
Knowledge of budgetary principles and practices.
Supervisory skills.
People management skills.
Assessment skills.
Evaluation skills.
Organizational skills.
Planning skills.
Decision Making skills.
Negotiation skills.
Computer skills (Word, Excel, Access, Power Point, Outlook, Teams).