Facilities Manager at Music and Arts
Harpers Ferry, WV 25425
About the Job
The purpose of the Facilities Manager role is to coordinate and oversee the safe, secure, and environmentally sound operations and maintenance of the Music & Arts Store brand.
As our Facilities Manager, you will get to:
- Manage contractors, suppliers, and other third parties to coordinate the successful completion of store repair and maintenance issues.
- Effective facilities management including vendor and contractor negotiations. Will be responsible for servicing anywhere from 80-100+ locations.
- Responsible for maintaining budgets for categories including but not limited to Repairs and Maintenance, HVAC, Trash, and capital expenditure projects.
- Responsible for the adherence to store facilities budget through use of historical and current trend analysis.
- Monitor monthly facilities expenses and open to spend for the month end reporting and reconciliation of variances.
- Continually analyze all data points to either drive out costs or increase quality of the maintenance process.
- Responsible for developing local vendors for individual districts where possible
- Assist in the timely execution of capital projects in assigned territory as well as any special projects/initiatives that may arise from time to time.
- Maintaining our Service Channel internet data base for historical tracking of repairs and maintenance purchase orders, vendor contacts, landlord correspondence, auditing, and processing invoices for payment.
- Work cross functionally with Legal, Real Estate, Construction, Loss Prevention, Operations/Sales, Visual Merchandising, and A/P departments.
- Schedule and coordinate project work with on-site managers always ensuring thorough communication.
- Follow up with store team to ensure quality of work performed by vendor/landlord representatives.
- Serve as direct contact for Managers, District Managers, RVPs, and Landlords for any facilities management-related issues for assigned store locations (sometimes after-hours or on the weekends).
- Ensure accuracy of all facilities management records to include, but not be limited to, information pertaining to maintenance repairs/replacements in facilities management software and landlord documentation for store maintenance and legal files, etc.
- Additional duties as assigned.
About Music & Arts
Music & Arts embodies the world of creativity and music by encouraging our teammates to find their own individual sound. We strive to create lifelong musicians and make a difference in the world by enabling musicians and non-musicians alike to experience the almost indescribable happiness that comes from playing an instrument. We believe in putting our customers first, engaging with respect and integrity and fulfilling our mission with passion.
The first Music & Arts was located in a small house in Bethesda, MD and run by founder Benjamin O'Brien. When Music & Arts opened its doors in 1952, we offered printed music, music lessons, dance lessons, and art supplies. Ben decided shortly after opening his business that he wanted to focus on music to better serve his customers -- a decision that remains intact to this day.
Since the 1990's, Music & Arts has expanded nationwide through organic growth and a series of acquisitions and mergers with other music dealers. In 2005, Music & Arts joined forces with American Music to become the largest band and orchestra instrument retailer in the United States. Based in Frederick, MD, Music & Arts is now part of the Guitar Center enterprise and comprises 225+ retail stores, 200+ educational representatives, and 250+ affiliate locations.
To join our band, you'll need the following experience:
- Bachelor's Degree is required, preferably in Facilities Management or 4 years of relevant work experience
- 5-7 years of relevant work experience in Retail store Facilities Management
- 2+ years of project management experience, specifically on projects at a multi retail store facility
- 1+ years of experience managing building repairs and maintenance/modification projects, with a proven record of success
- 1+ years of experience working within a defined budget
- Intermediate ability to read and interpret building plans, specifications, building leases, etc.
- Intermediate proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Intermediate understanding of HVAC equipment and the repairs required to maintain HVAC equipment
Preferences:
- Certificate in Facilities Management
Love this gig and want to apply?
Send your resume and cover letter today along with salary expectations!
Music & Arts is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐ related requirements.
If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling 1‐818-735-8800 ext. 2862 or by sending an email to recruiting@guitarcenter.com.
