Facilities Manager - University of Hawaii FCU

DO YOU WANT TO MAKE A DIFFERENCE?

Join a spirited, dynamic team with Hawai`i’s leading credit union as we make a difference in our community – providing financial value, exceptional service, and state-of-the-art convenience to our members.

Position Title: Facilities Manager

Department: Facilities

FLSA Classification: Exempt

Reports to: Vice President, Information Technology

Employee Benefits

One great perk of working at UHFCU is we offer on-demand pay through our financial wellness provider. With the on-demand pay benefit, you can have the money you've already earned when you need it, so your time and money can work better for you. Get early access and get paid without waiting for your paycheck.

In addition to competitive pay, we are proud to offer a comprehensive benefits package.

• Medical Insurance which Includes Drug and Vision; Company pays 100% of Employee's Self-Coverage; PLUS, a Company Paid Subsidy Towards Family-Coverage
• Dental Insurance; Company Pays 100% of Employee's Self-Coverage and Employee Pays for Low Cost Family-Coverage
• Medical and Dental Plan Premium Waiver Option
• 401(k) Retirement Plan with Employer Match and Non-Elective Contribution (NEC)
• Eligible to Earn Thirty-Five (35+) Paid Days Off a Year
• Vacation Cash-Out Program
• Flexible Spending Accounts: Healthcare and Dependent Care (Pre-Tax Benefit)
• Company Pays for Employee Group Basic Life With AD&D Insurance
• Company Pays for Employee Long Term Disability Insurance
• Company Pays for Employee Long Term Care Insurance
• Voluntary Accident Recovery, Critical Illness + Cancer, and Hospital Insurance
• Employee Assistance Program (EAP)
• Employee Loan Discount
• Company Subsidizes 50% for Adult Monthly Bus Pass
• Cash Reward Employee Referral Program
• Workiversary Cash Reward and Gifts
• Internal and External Professional Development Opportunities
• And Many More!

Position Purpose:

Directs, plans, coordinates and is administratively responsible for the proper installation, operation, repairs, modification, construction and preservation of buildings, utilities, mechanical and electrical systems. Inspects on a scheduled basis all buildings and systems. Responsible for the development of plans and designs for renovation, modification, and new construction. Overall responsibility for maintenance and capital project budgets.

Essential Functions:

• Meets on a regular basis with the Vice President of Information Technology and coordinates the direction, planning, and reporting necessary for the successful operation of this department.
• Meets building maintenance operational standards by contributing information to strategic plans and reviews; implementing production, productivity, quality, service, safety, security, and health standards; resolving problems; identifying system improvements. Monitoring expenditures; identifying variances; implementing corrective actions.
• Responsible in coordinating the central supplies, courier services, and all incoming and outgoing mail or shipping processing within responsible department.
• Ensures operation of equipment by developing and enforcing preventive-maintenance programs; studying manufacturer’s instructions; establishing repairing and installation policies and procedures; troubleshooting malfunctions; coordinating tradespersons; maintaining equipment inventories; evaluating new equipment and techniques; recommending equipment purchases and replacements.
• Identifies management and employee concerns by surveying environmental, operational, and occupational conditions; recommending building-maintenance programs; writing and updating policies and procedures. Maintaining the physical security of both interior and exterior of the credit union facilities.
• Plans and maintains budgets and RFP’s.
• Oversees the management of filing and records systems, and maintaining these to meet administrative, legal, and financial requirements.
• Ensures that the credit union is in compliance with applicable State, Federal and Local Laws related to this department.
• Supervises facilities management employee outcomes by selecting, orienting, training, assigning, scheduling, coaching, counselling, and disciplining employees; communicating job expectations; planning, monitoring, and appraising job contributions; recommending compensation actions; adhering to policies and procedures.
• Performs other duties as needed.

Performance Standards:

• Must demonstrate a professional demeanor in the workplace, including both their actions and language. Must also maintains respectful relationships with other employees, management, and vendors.
• Maintains clear communication with managers, team members and vendors. Communication must be accurate information when appropriate.
• Accurate and timely reporting in all areas related to department.
• Adequate inventory or office supplies.
• Internal/external mail or shipping processing performed in an accurate and timely manner.
• Maintain disaster recovery plan/business continuity plan.
• Protect integrity of member information by following records retention schedule.
• Ensure proper maintenance and management of credit union building facilities, equipment and timely response to issues or concerns.
• Ensure department employees are properly trained in all areas of the department.

Qualifications:

Education/Certification:

High school diploma or GED is required.

Two-year or business college degree and/or equivalent of

Required Knowledge:

Proficient in MS Office Suite is desired.

Basic knowledge of credit union programs.

Working knowledge of e-mail, telephone system, security, facilities.

Knowledge of State, Federal and Local Laws related to this department.

Experience Required:

Four years’ experience in building/facilities management, construction, and administration.

Five years’ experience as a supervisor/manager or equivalent.

Skills/Abilities:

Excellent verbal and written communication skills.

Able to navigate and properly utilize all management systems.

Negotiating skills.

Analytical and problem-solving skills.

Able to prioritize workload and meet deadlines.

Able to work independently and make sound decisions.

Driver’s license with clean traffic abstract, able to drive company van.

Activities and Requirements of this Position:

Repetitive Motion:

Movements frequently and regularly required using wrists, hands, and/or fingers.

Communication Skills:

Must frequently convey detailed or important instructions of ideas accurately and quickly.

Visual Abilities:

Average visual acuity necessary to read, prepare and inspect documents or products.

Hearing:

Able to hear average or normal conversations and receive information.

Physical Strength:

Sedentary work (sitting most of the time). Able to lift and carry up to 50 lbs.

Reasoning Ability:

Able to apply common sense understanding to carry-out detailed instructions and to deal with problems involving variables.

Mathematics Ability:

Able to perform basic math skills including adding, subtracting, multiplying, and dividing using a calculator.

Language Ability:

Able to write complex sentences using normal word order with present and past tenses, as well as a command of the English vocabulary.

Working Conditions:

Air-conditioned, smoke-free office setting.

Attendance Requirements:

Please note that scheduled attendance requirements may change due to business needs.

Business Hours:

Monday through Saturday. Business hours are subject to change. Must be able to work additional hours, weekends, and holidays as needed.