Facilities - Office Services Administrator at Bluegreen Vacations

Orlando, FL

About the Job

The Office Services Administrator assists in managing the overall physical operations for the call center. They are also responsible for the clerical and administrative duties supporting all functions of Office Services, including office/room setup, clerical work, vouchering, and mailroom support.

Specific Duties, Activities and Responsibilities

Assists with vendor relationships, including building owners, building maintenance and cleaning company, coffee distributer, vending machine distributer, shredding company and copier service.

Codes, secures approval and submits Accounts Payable vouchers, including both customer refund scenarios and bill payments for the call center

Maintains common areas, keeping break room stocked, organized and clean

Orders and maintains inventory on office supplies, focusing on cost savings. Maintenance and orderly upkeep of the storage closet.

Assists with office meetings for internal and external guests (space planning, attendee scheduling, food and refreshments, set up and clean up, technology needs and printing).

Assists in general facility inspections and monitoring of safety conditions.

Coordinates and hosts service vendors, when on site, ensuring that deadlines, repairs, services and work are completed on time.

Assists in maintaining office equipment and machines.

Assists with call center events to include holiday celebrations, annual awards banquet, Customer Service Week, Seasons of Giving, Happiness Council, and others as directed.

Assists in the daily operations and maintenance of the facilities surveillance equipment, observing both live and recorded video footage as needed or requested; reportig incidents or suspicious behavior and contacting authorities when necessary to maintain a safe work environment.

Manages daily badging access and photos for badges.

General Statement - Performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity. This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.

Job Requirements

1 – Minimum Formal Education:

High School Diploma or Equivalent

2 – Minimum Experience:

Admin/Clerical Experience – 3 years

3 – Essential Training, Knowledge, Licenses and /or Certifications:

Knowledge in the maintenance of office equipment helpful. Accounting knowledge is a plus.

4 – Essential Professional Skills/Competencies:

Customer Service driven with exceptional communication and interpersonal skills. Excellent attention to detail.

Benefits:

Paid training: You will earn as you learn to be a Bluegreen vacation specialist and brand ambassador.
Career Growth: We believe in developing our current talent, we promote within.
Fantastic benefits package: We offer several Medical/Dental/Vision plans, Education Assistance, 401k (company match), and many more benefits!
Work/Life Balance: You will receive generous paid-time off and we offer flexible hours. Full time and part time opportunities are available. We are a highly philanthropic and socially responsible organization!
Associate use of resorts for personal travel: We believe that vacations make people happier by sharing time together, smiles and memories.
Amazing discounts: Hotels, retailers, car rentals, theme parks, and much more!

BGOROSP

Facilities - Office Services Administrator at Bluegreen Vacations

Orlando, FL

About the Job

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