Facilities Operations Coordinator at Staffing Solutions, LLC

As the Facilities Operations Coordinator, you will be responsible for supporting the efficient operation and maintenance of the facility, ensuring a safe, clean, and productive environment for all employees and visitors. This role involves coordinating facility services, managing maintenance schedules, and liaising with vendors and contractors. The ideal candidate will be detail-oriented, proactive, and possess excellent organizational and communication skills.

Responsibilities:

Assist in the management of daily operations of the facility, ensuring compliance with safety regulations and company policies.

Coordinate maintenance and repair activities, including scheduling service calls and managing vendor relationships.

Monitor building systems (HVAC, plumbing, electrical) to ensure optimal performance and address issues promptly.

Perform and completes activities and records completion by closing out work orders and documents additional needs or notes.

Responsible for facilities coordination, ensuring all federal and local regulations are being complied with.

Coordinates scheduling if maintenance activities at a workstation are expected to shut down production.

Must have knowledge of standard practices, materials, tools and equipment used in the repair and maintenance of motorized vehicles, engines, equipment, heavy equipment and hydraulics.

Respond to a variety of service requests, prioritizing according to the critical nature of operations, safety and environmental protection.

Draft and implements preventive maintenance schedules for buildings and equipment.

Performs preventative and reactive maintenance and documents work performed in maintenance database.

Performs moderate to advanced computer tasks for inventory tracking and manages tasks through Upkeep (eMaint software).  Tracks and maintains database for asset management and maintenance.

Participates in the Safety Committee. Has advanced knowledge of safety procedures and ensures safety standards are adhered to throughout the facility.

Knowledge of safety issues related to the use of tools, equipment and supplies used in the repair of motorized vehicles and equipment.

Conduct regular inspections of the facility to identify maintenance needs and safety hazards.

Manage inventory of supplies and materials; order and restock as necessary.

Maintain accurate records of maintenance activities, service requests, and facility-related documentation.

Qualifications & Requirements:

Bachelor’s degree in Facilities Management, Business Administration, or a related field (Manufacturing preferred).

Minimum 3-5 years’ experience in facilities management or operations coordination.

Strong knowledge of building systems and maintenance procedures.

Proficiency in Microsoft Office Suite and facility management software.

Excellent organizational skills and attention to detail.

Strong communication and interpersonal skills.

Ability to work independently and as part of a team.