Facilities Operations Manager - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Facilities Management department has an opening for Facilities Operations Manager in Riverside.
Under general direction, the Facilities Operations Manager (FOM) plans, organizes and manages the operational and administrative activities within an assigned division or divisions of Facilities Management; provides project management, contract administration and acts as department liaison; conducts quality control inspections; performs other related duties as required.
The Facilities Operations Manager is a management level class that reports to an appropriate executive level position. The Facilities Operations Manager is responsible for the overall operations, coordination and establishment of facility projects, policies and procedures through subordinate supervisory staff within one or more assigned divisions, including but not limited to, the Maintenance and Custodial Division, Real Estate Division and Project Management Division for the Facilities Management Department. The Facilities Operations Manager is characterized by a high degree of independence in the application of responsibilities pertaining to the operations of their assigned division(s). The Facilities Operations Manager is responsible for developing and monitoring budgets, asset maintenance and improvement costs and plans, and promoting and maintaining effective relationships between Facilities Management, County departments and various agencies.
This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311 (B) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manager other employees or programs, and have significant influence on the achievement of organizational objectives.
MEET THE TEAM!
Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.
Click here to learn about the benefits of working for the County of Riverside.
EXAMPLES OF ESSENTIAL DUTIES
• Plan, assign and evaluate the work of Facilities Management staff and various units of their assigned operation, including setting work priorities, determining methods and procedures to be used, resolving problems, selecting alternatives, and overseeing the most complex and sensitive work.
• Manage the development and implementation of projects to ensure project design is compatible with County needs; oversee routine inspections of County facilities for quality and compliance and evaluate customer experience and satisfaction.
• Manage the preparation of budget projections and expenditures for facility related capital or non-capital projects; coordinate the collection of capital asset information countywide; develop and implement methods that ensure accurate data collection.
• Assist with review and development of recommendations on administrative policies and operational issues and changes; propose policy recommendations to executive management, various boards, commissions, community groups, and Board of Supervisors.
• Research and interpret federal, state, local legislation, and other regulatory agency laws, rules, regulations, ordinances, and policies applicable to specialized divisional projects ensuring compliance.
• Negotiate contracts for Facilities Management related services between other County departments, agencies, operators, and consultants; monitor agencies, operators and consultants to ensure compliance to contract provisions and services completion.
• Develop standards, processes, templates, and forms to facilitate the transfer of capital asset, work task, project, or maintenance information into a central database; ensure the integrity and standardization of data that imports into asset, project or maintenance management databases.
• Direct and ensure the maintenance of records and preparation of reports necessary for facilities project operations; direct or prepare, reports, studies and marketing materials relating to assigned specialized divisional projects; prepare other reports and correspondence as required.
• Utilize maintenance management programs to track building inventory data, facility condition data, preventive maintenance schedules, and facility occupant changes; utilize asset management and project management programs to streamline capital planning and associated costs bringing facilities to regulatory standards and maintaining standards.
• Confer with system programmers to develop enhancements, modifications and interfaces for the Facilities Management's data systems.
• Provide performance direction, leadership, guidance, counseling, and evaluation to assigned subordinate staff.
• Develop surveys assessing the physical conditions of facilities to identify major or large-scale projects to repair and rehabilitate County assets.
MINIMUM QUALIFICATIONS
Required Education:Graduation from an accredited college or university with a bachelor's degree, preferably with major coursework in business or public administration, marketing, communications, engineering, architecture, or a related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of education.)
And Required Experience:Four years of working in a management or supervisory capacity, which includes management of major projects involving project planning, budget development, contract preparation and monitoring, and staffing. (A master's degree in one of the disciplines listed above may substitute for one year of the required experience.)
Knowledge of:The principles and practices of public administration and personnel management; principles and techniques of project management, asset management and maintenance management; development, training and leadership of employees; budgets and budgetary analysis; project cost estimations for building construction, maintenance, custodial, and real property; federal, state and local laws relating to construction, maintenance and real property regulations and requirements; safety rules and regulations applicable to capital and non-capital, maintenance, custodial, and real property projects; contract negotiations and preparation for construction, maintenance, custodial, and property management; vendor and construction bidding process; marketing.
Ability to:Plan, direct and coordinate the work of others; interpret, apply and explain legislative and administrative mandates, regulations guidelines and complex rules; establish and maintain effective working relationships with personnel at all organizational levels; be effective in conflict resolution; instruct, persuade and motivate others; coordinate project activities with management, elected officials, Board members, employees, and the public; secure the cooperation of operating department officials and personnel in accepting and effecting sound management practices; analyze problems, generate and evaluate alternatives, reach practical conclusions, and devise workable solutions; prepare recommendations and reports; speak and write effectively.
A valid CA Driver's License is required.
Competitive candidates will possess experience with environmental and maintenance equipment compliance, managing sustainability projects, compliance management of maintenance equipment and hazardous materials. Familiarity with social, economic, and environmental conditions related to facility planning.
SUPPLEMENTAL INFORMATION
Reasonable Accommodations:
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
What's Next?
Applicants who are currently County of Riverside employees and/or current employees of the County of Riverside Facilities Management Department may be considered before other applicants depending on the volume of the applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
For specific questions regarding this position, contact Amanda Duarte at aduarte@rivco.org .
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL INSURANCE: A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013.As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
ANNUAL LEAVE (Bi-Weekly Accrual):
0 < 36 months = 8.92 Hours
36 to <108>108 or more months = 12.00 Hours
Maximum Annual Leave accumulation is 1,800 hours. Employee may receive pay in lieu of up to 80 hours per calendar year. Agency/Department Head may approve an additional 80 hours.
-Annual Leave for Unrepresented Management Attorneys:
Maximum Annual Leave accumulation is 2,000 hours. Refer to Article 22 of the Management Resolution for a list of job classifications included.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: 5 days (3 days are County paid; 2 days can be taken through use of accrued leave balances).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information..
