Facilities Project Coordinator at Arizona State University

Arizona State University
Facilities Project Coordinator
FDM FM KE Facilities Svcs
Campus: Tempe
104838BR

Job Description
Facilities Development and Management, Facilities Management, Knowledge Enterprise (KE) seeks a Facilities Project Coordinator to coordinate facilities projects, small construction and tenant improvements for KE spaces.

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following employee benefits to enhance the total compensation of its staff:

• Flexible work schedules
• 22 days of vacation leave, 12 days of sick leave and 10 paid holidays annually for all staff
• World-class educational opportunities at deeply discounted rates for employees and eligible family members through its employee tuition reduction program. For more information visit  https://cfo.asu.edu/reduced-tuition
• 12 weeks of paid parental leave following the birth or adoption of a child
• Comprehensive and very affordable benefits package including dental, vision, and life insurance benefits. More information available at  https://cfo.asu.edu/benefits
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

Salary Range
$58,000 - $62,000 per year, commensurate experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Close Date
03-October-2024

Essential Duties

• Coordinate small construction projects, restoration work, and tenant improvements.
• Coordinate work with tenant user and all appropriate ASU service groups and outside agencies, ensuring procedures and materials comply with specifications.
• Develop scope of work and manage projects.
• Observe work in progress to gauge timeliness, conformance with requirements, and acceptable workmanship.
• Interview customers to collect information for designing their tenant improvement plan, accounting for all required services and construction.
• Provide cost estimates for labor, materials, and equipment for renovation designs.
• Prepare and obtain funding approvals for projects. 
• Coordinate and schedule contractors and sub-contractors work activities.
• Attend pre-construction conferences and reviews contract bidding documents.
• Review contract plans and specifications for conformance to project requirements.
• Obtain approvals and submit all paperwork to appropriate agencies where required for renovation designs. Consult with the user in general laboratory systems design and parts acquisition; examples include special acid sinks, strain gauges, and measurement equipment.
• Coordinate maintenance and service issues with maintenance personnel where required.
• Coordinate installation of Furniture, Fixtures, and Equipment and schedule/coordinate department staff relocation.
• Create and update space characteristic database. 
• Evidence of effective communication skills.

DAYS AND SCHEDULE: Mon – Fri 8:00AM – 5:00PM

Minimum Qualifications
Bachelor's degree in Architecture, Civil, Electrical, or Structural Engineering or related field AND three years of construction experience; OR, seven years of progressively responsible construction experience, OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Desired Qualifications
Experience in:

• in managing Tenant Improvement projects, in a college or university setting preferred
• reading and interpreting plans and specifications and comparing them with construction in progress
• cost estimating, budgeting, and scheduling
• contracting delivery processes; CMAR, Job Order Contracting, Design/Bid/Build
• using Microsoft Office Applications (e.g. Word, Outlook, Project, Excel)

 Demonstrated knowledge of:

• facilities planning and construction management processes and procedures
• building construction, materials, and methods
• building codes and standards of practice
• Structural, Mechanical, Electrical, or Process Piping Systems

Evidence of:

• a degree in Construction Management, Registered Architect, or a Professional Engineer License or equivalent
• effective communication skills

Working Environment
Walk in extreme and varying temperatures to service locations throughout the campus. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 50 pounds. Work conditions will include exposure to outside temperatures and climbing ladders to inspect work. Drive University vehicles/carts.

May be exposed to hazardous and dangerous materials, tools, and equipment which will require safety precautions and/or specific process to be followed, and may include the use of Personal Protection Equipment (PPE) (e.g. safety glasses, hearing protection, negative pressure and positive pressure respirator). Use of PPE may require medical clearance prior to use.

Department Statement
ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint checks.

ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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