Facilities Project Specialist - Memphis Shelby County Schools

OVERVIEW

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The reality is that we can do better for kids, and we will with the right leaders in place. The most successful candidates believe that more is possible for Memphis and are:

• Courageous Thinkers & Doers: Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
• Solutions-Oriented: See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
• High-Performing Gamechangers: Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.

SUMMARY DESCRIPTION:

The position of Facilities Project Specialist is responsible for assisting the Director by performing advanced administrative duties and serving in a support role for the Facilities Maintenance department.

1. Performs advanced level administrative work for the department and completes projects, presentations, and written communications.
2. Maintains calendar, schedules meetings, makes travel arrangements, prepares and distributes correspondence for the Director  and management as needed.
3. Organizes team building activities and coordinates events, such as retreats and leadership development, for staff.
4. Reviews and maintains the Standard Operating Procedures (SOP) for the Facilities Maintenance Department.
5. Monitors designated budgets and expenditures, reviews for accuracy, and makes necessary adjustments and revisions as directed.
6. Assists other areas in the department with work overflow as needed.
7. Prepares and distributes notices, agendas and supplementary materials, and schedules the use of facilities and audio-visual equipment.
8. Prepares transcribed minutes and follow-up actions and retrieves video or audio recordings of meetings.
9. Reviews unit operating practices and makes suggestions to revise established procedures or to create new systems for all related departments.
10. Performs Special projects as assigned by the Director , Facilities Management.

Bachelor’s degree in Business Administration or related area plus an additional 2 years related experience, for a total education/experience of 6 years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree=6 years plus required years of experience.