Facilities Support Specialist - Public Law Center
Santa Ana, CA 92701
About the Job
About Public Law Center
Founded in 1981, The Public Law Center is a 501(c)(3) nonprofit providing free legal services to low income residents and other nonprofits in Orange County. Last year, Public Law Center staff and volunteers provided over 65,000 hours of free legal services in handling over 4,500 cases benefiting low-income children, adults and seniors. The estimated value of this work is roughly $60 million in just the past three years. Our services include counseling, individual representation, community education and strategic policy advocacy and impact litigation to challenge societal injustices.
About the role
The Public Law Center (PLC) is seeking a dedicated and organized individual to join our team. The Facilities Support Specialist will provide crucial administrative support to the Office Manager, assisting with the coordination of office operations, facilities management, and addressing staff needs. This is an in-office position, requiring onsite presence Monday through Friday to ensure smooth daily operations and effective communication.
What you"ll do
- Coordinate and schedule professional services such as office cleaning, pest control, gardening/tree trimming, document shredding, plumbing etc.
- Receive and process work order requests; ensure problems are resolved quickly.
- Facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
- Provide clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
- Provide back-up front desk coverage to cover rest breaks, vacations, sick days etc.
- Coordinate and/or performs space-use analysis and similar assessments for facilities.
- Maintain inventory of office supplies; order new supplies as needed.
- Assist in maintaining an orderly office environment.
- Assist with onboarding and offboarding employees.
- Maintain office files; implement an efficient system for other staff to access files and records.
- Perform other related duties as assigned.
Qualifications
- High school diploma or equivalent required.
- At least one to three years of administrative and clerical experience required.
- Extensive knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- Bilingual in Spanish.
- Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Salary & Benefits
- Compensation dependent on experience; range of $27.00/hour to $29.00/hour
- Competitive benefits provided, and for this position include:
- Health, Dental, Vision, Disability, and Life Insurance (100% of employee premium costs paid by PLC, and 50% of dependent health insurance premium costs paid by PLC)
- Flexible Spending Account Program to help pay for medical expenses and childcare costs
- 15 paid holidays per year
- Approximately 1 paid week off during office winter closure (between Christmas Day and New Year's Day)
- 21 paid sick days per year
- 15 paid vacation days per year
- 2 paid wellness days per month to promote mental wellness and general wellbeing
- Birthday paid time off (2 hours of paid time off during birthday month)
- 403b retirement plan (after 6 months of employment PLC provides a matching contribution equaling 100% of salary deferral up to a maximum of 3-4%, depending on length of employment)
- Monthly $55 stipend for Wi-Fi and cell phone use
- Monthly Bilingual Pay Premium upon successful completion of an oral and/or written test ($50 for oral premium and $50 for written premium)
- Optional monthly peer support group facilitated by third party mental health clinic
- Opportunities for growth and advancement
The pay range for this role is:
27 - 29 USD per hour(Main Office)
PI250497359
Source : Public Law Center