Facility Coordinator II - Onsite at World Headquarters in Minneapolis, MN - Be The Match

POSITION SUMMARY:

This position is responsible for day-to-day coordination duties within the Facility Management and Real Estate department. The individual will perform complex administrative duties, oversee various projects, develop/document/implement processes and lead others in their work. This position is onsite at our World Headquarters. #LI-Onsite.

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ACCOUNTABILITIES:

Logistics Coordination / Organization and Planning:

• Identifies the support and project needs of various departments within the company, recommends solutions and implements as appropriate.
• Independently works with outside companies and service providers to meet department goals - auditorium events, office services (shipping/receiving, duplication, storage), space planning/MAC activities, operations.
• Tracks costs and income; provides reports and ensures alignment with department budget.
• Identifies cost-savings measures; implements when approved.
• Flexible with work hours to support special building and business events.

Project Coordination:

• Oversees various projects.
• Provides estimated project costs, track expenditures, work within expense limits and report budget variances.
• Solicits proposals from service providers and facilitates contractual agreements; ensures quality performance.
• Prioritizes multiple projects simultaneously, while maintaining a high-level of quality.

Administrative & Marketing:

• Prepares documents, presentations, reports, letters and forms.
• Uses department technology to complete tasks - technology may include AutoCAD, IWMS, Security database, Financial database, MS Office software, etc.
• Promotes FM services, building amenities and on-going process improvements.
• Represents FM department and NMDP organization positively to the public.

Safety and Emergency:

• Supports the development and documentation of the company's security and safety programs; works with the FM team to enforce the programs.
• Significant participation in emergency procedure development and emergency response.
• Participates in required safety training and practice safety measures when conducting work.
• Other duties as assigned.

• Knowledge of office services - distribution, duplication, records management, space management, procurement, etc.
• Understanding of financial reports and ability to prepare and manage a budget.
• Expertise in office technology, including databases.
• Details of project management.
• How to develop and track budgets.
• Capital projects and how to ensure their success.

• Ability to develop processes, document and implement requirements.
• Able to work independently and provide work direction to others.
• Ability to take a proactive approach to addressing issues and solving problems.
• Strong sense of initiative and results driven.
• Strong organization and time management skills.
• Proven positive customer interaction and service.
• Excellent oral and written communication.
• Ability to work with various office equipment.
• Must be able to exert up to 30 pounds of force occasionally and up to 10 pounds of force frequently.
• Able to work overtime and evening/weekend hours when needed for special events or emergency situations.
• Self-direct and prioritize assignments
• Solve day to day problems and properly respond to stressful situations
• Exercise sound, expert independent judgement within general policy guidelines
• Must exemplify our NMDP Standards.

Education and/or Experience:

• Associate's degree in business or related field with independent office experience.
• Certificate/designation in Facility Management is preferred.
• 5 years' experience in corporate office environment.
• Proficient experience in MS Office software.
• Previous project management experience.
• Previous process development, documentation, and improvement experience.
• Experience in AutoCAD and IWMS systems is preferred.

Other Requirements:

• Valid Driver's License is required

DEI COMMITMENT:

As part of our values, we are committed to supporting diversity, equity, and inclusion at NMDP. We actively celebrate colleagues' different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.

BENEFITS:

NMDP offers regular, full-time employees medical, dental, vision, life and disability, accident/critical illness/hospital, well-being, legal, identity theft and pet benefits. Retirement, paid time off/holidays, leave and incentive plans are also offered to eligible employees. Please reference this link for more information: NMDP Benefit Information