Facility Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Provide general overall Facilities Coordinator services including continuous monitoring of the safety, comfort, and functionality of multiple facilities. Handle routine facility management operations including working with JLL Engineers, landlords and contractors to complete assigned tasks and other duties as assigned. Manage the data in the CMMS to include the work orders, customers, financial, assets, service pros, users and reports.

Area of Responsibility:

• Provide general overall FM service to the South Portfolio of properties utilizing JLL Engineers and 3rd party contractors.
• Perform day-to-day oversight of the CMMS work orders, from original request to final invoice
• Validate the information in the CMMS database
• Assists with the onboarding of 3rd party contractors  
• Assist with the collection of data for client meetings
• Utilize SharePoint to create and update initiative trackers
• Resolves problems associated with landlord responsible issues
• Financial experience to include processing of invoices, assisting with budgetary requests, analysis, and reporting
• Provide general overall FM service to the South Portfolio of properties utilizing JLL Engineers and 3rd party contractors.
• Provide escorts for contractors, visitors and leadership
• Participate as a key team member in responses to emergency situations
• Provide direction/information to our client, facilities staff, service providers and Landlords as required to ensure excellent coordination/execution of work

Qualifications

• Education/training
  • Associates degree in facilities management, business, or another related field
  • 5+ years’ experience with facilities management or property management
  • Professional designation in facilities/property management preferred
• Skills and knowledge
  • CMMS experience is required
  • Proficient in MS Office, specifically in Excel and SharePoint
  • Excellent communication skills both written and verbal
  • Communication skills to include interface with client, contractors, landlords, fellow employees, and visitors
  • Superior customer service skills
  • Ability to always maintain professionalism under stressful situations
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Ability to find solutions to enhance current processes
  • Strong organizational and time management skills

• Physical work requirements
  • Must be able to lift a minimum of 25 lbs
  • Ability to spend much of the day on his/her feet

Location:

On-site –St. Petersburg, FL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.