Fact Witness Administrative Support - SGI Global, LLC

SGI Global is seeking Fact Witness Administrative Support to provide clerical and administrative services in support of the United States Attorney's Office (USAO) fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel. This position supports the USAO Northern District of New York in Albany, NY.

Job Duties

• Works directly with fact witnesses, providing assistance and support to ensure appearance for
  court, pre-trial conferences, and grand jury.
  
• Receives visitors, field phone calls, questions and other inquiries from fact witnesses seeking
  information pertaining to court, pre-trial conferences, grand jury appearances and expense
  reimbursement.
  
• Obtains pertinent information for files and documents necessary to arrange witness travel and
  reimbursements.
  
• Initiates contact/notify fact witnesses concerning travel arrangements, appearance
  date/time and determine any special circumstances or needs of the fact witness. Uses
  judgment to determine when the AUSA should be notified of special circumstances or needs
  of fact witnesses.
  
• Confers with AUSA/Agent and support staff concerning fact witness appearance and special
  circumstances regarding witnesses (special authorizations include unusual expenses,
  international witnesses, military/federal employee witnesses, and hostile witnesses).
  Completes and submits proper documentation for special authorizations and obtains prior
  approval from Victim Witness Coordinator and other required sources before proceeding
  with travel arrangements.
  
• Prior to fact witness' appearance, ensures all travel documents and appearance date and time
  have been provided to witness. Makes necessary arrangements for fact witness travel and
  lodging according to Department of Justice and USAO policies and procedures.
  
• Meets with fact witnesses upon arrival to designated hearing or pre-trial conference, offers,
  and performs courtroom orientation, accompanies witness to court, ensures a safe waiting
  area is available, and collects necessary documentation and signatures for fact witness
  reimbursement documents.
  
• Prepares and submits documentation for fact witness reimbursement, i.e. witness vouchers
  and other required documentation for fact witnesses. Furnishes requested information
  concerning pending and completed fact witness vouchers. Gathers required documentation
  and reconciles Government Travel Accounts.
  
• Obtains information, confers, and coordinates with the Court, Probation, Pretrial, U.S.
  Marshals Service, investigative agencies, and other counterparts, when necessary.
  
• Completes variable aspects of recurring documents in conformance with the rules
  governing their style and format. Composes original letters that do not require legal
  interpretations, but require a good working knowledge of legal procedures and
  specialized terminology relevant to fact witness laws and regulations.
  
• Performs general office procedures pertaining to fact witness management, including, but
  not limited to: establishes and maintains a variety of fact witness files, documents and
  databases; assembles documents and other information for fact witness file material and
  retention in accordance with established procedures and Department of Justice
  regulations; if requested, establishes, and maintains calendar and/or database of active and
  pending fact witness appearances; track hearings, trial dates, grand jury and scheduling
  conferences; performs other administrative and logistical fact witness management related
  duties as required/assigned.
  
• Travels to other offices (Syracuse, Binghamton, Plattsburgh, or Utica) in the District to
  provide trial /grand jury assistance, as needed as well as travels to attend training.

Qualifications

• High school Diploma is required, undergraduate degree is preferred
• Computer skills including, but not limited to the ability to use MS Excel, MS Outlook, Microsoft Word, and Adobe Acrobat Professional
• Good communication skills
• Provide word processing and data entry/retrieval
• Ability to review and analyze data and information from multiple sources
• Ability to establish case/project files
• Ability to enter and retrieve data from databases
• Ability to prepare and format management reports
• Ability to manipulate, transfer, compute and print information
• Ability to prepare and correct reports and correspondence using word processing software
• Schedule appointments
• Answer inquiries regarding case-related information as maintained in the database
• Answer inquiries regarding case-related status
• Obtain additional information from other agencies/organizations
• Maintain internal status information on the disposition of designated information, files, and assets
• Assure information is accurate and perform analytical computations necessary to process data
• Provide administrative information and assistance concerning case or file to other agencies or organizations
• A U.S. Citizenship;
• The ability to pass a background investigation
• Must have a valid driver's license

SGI Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.