Fact Witness Coordinator - Richmond, VA - Jamison Professional Services, Inc. (JPS)

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Fact Witness Coordinator (Paralegal).

Job Title: Fact Witness Coordinator – Richmond, VA

DESCRIPTION OF SERVICES:

The Fact Witness Coordinator shall provide all clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, Assistant United States Attorneys (AUSAs), legal assistants, administrative staff, and other USAO personnel. The coordinator will support the fact witness management process by completing and processing travel vouchers; arranging for witness travel and lodging; working directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury; enter data in relevant computer systems; coordinating with other agencies as required, and other witness management related duties. The coordinator will primarily work in an office setting; some walking, standing, bending, and carrying of small office items is required.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma; An undergraduate degree is preferred, but not required.
• Good communication skills;
• Provide word processing and data entry/retrieval;
• Ability to review and analyze data and information from multiple sources;
• Ability to establish case/project files;
• Ability to enter and retrieve data from databases;
• Ability to prepare and format management reports;
• Ability to manipulate, transfer, compute and print information;
• Ability to prepare and correct reports and correspondence using word processing software;
• Ability to schedule appointments;
• Answer inquiries regarding case-related information as maintained in the database;
• Answer inquiries regarding case-related status;
• Obtain additional information from other agencies/organizations;
•Maintain internal status information on the disposition of designated information, files, and assets;
• Assure information is accurate and perform analytical computations necessary to process data;
• Provide administrative information and assistance concerning case or file to other agencies or organizations. The Contractor(s) shall prepare and deliver to the designated government representative, weekly activity reports which detail daily tasks completed and program related activities

JOB DUTIES AND RESPONSIBILITIES:

• Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSAs should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSAs concerning fact witness appearances and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to fact witness' appearance, ensure all travel documents and appearance dates and times have been provided to the witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretation but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER EXPERTISE REQUIRED
The Fact Witness Coordinator must have good communication and organizational skills, the ability to deliver highest quality work under pressure, and knowledge of software used by the USAO (or the ability to acquire knowledge about the USAO’s computer systems). The coordinator must have the ability to prove U.S. citizenship and able to meet the Department of Justice residency requirements.

HOURS OF OPERATION

The normal working hours are between 8:00 a.m. and 5:00 p.m., with a one-hour lunch break, or between 8:30 a.m. and 5:00 p.m. with a 30-minute lunch break, Monday through Friday.

PRIMARY PLACE OF PERFORMANCE:

The Fact Witness Coordinator may perform in his or her office at the United States Attorney’s Office in Richmond, Virginia at 919 East Main Street, Suite 1900 or wherever necessary in order to complete the task.

TRAVEL:

Occasional travel may be required for official business as well as training.

Parking at and mileage costs to the Alexandria office duty station are not reimbursed. If travel is required outside of the duty station for purposes addressed in the Statement of Work, parking and mileage may be reimbursed.

Clearance Level Required: Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/