Faculty Compensation Assistant Analyst - 132764 - UC San Diego
La Jolla, CA 92093
About the Job
#132764 Faculty Compensation Assistant Analyst
Filing Deadline: Tue 10/29/2024UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This position is a contract/limited position with the possibility of extension/career conversion.
UCSD Layoff from Career Appointment: Apply by 10/17/24. for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/29/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION
UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses over 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.
OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.
OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.
As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellors Office follows a progressive philosophy of career-path development for its employees.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.
Under close supervision of the ARC Payroll Management Supervisor, the Faculty Compensation Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions: * Payroll for Faculty, Academics, MSP Staff Physicians, GSR/TA, Housestaff and Postdocs * Faculty Salary Worksheet Management & Entry * Salary Analysis * MSP Physician Contract Implementation* Faculty and Academic Timekeeping * Additional Pay and/or Z Payment Processing
Acquires the skills to serve as a resource on faculty and/or non-faculty academic salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, employee, UCPath Center, Division Administrators, division staff, and other internal/external offices. Assists in the faculty and non-faculty academic salary analysis and entry process in UCPath and ARC internal record keeping system, gathering, auditing and analyzing data. Learns to analyze and implement faculty and/or non-faculty academic salaries, review and edit funding, and other items/issues related to faculty and non-faculty academic compensation. Assists in the processing and auditing of Management & Senior Professional (MSP) Staff Physician contracts and compensation. Follows predetermined timelines to ensure timely data entry and auditing of all faculty salary processes through the fiscal year and/or GSR quarterly salary implementation. Manages heavy work flow and meets audit and payroll deadlines. Assists in all other duties related to faculty and non-faculty academic compensation administration as required.
Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
MINIMUM QUALIFICATIONS
Four years of related experience, education/training, OR a Bachelors degree in related area.
Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures. School of Medicine non faculty academic salary structures, funding sources, and non-faculty academic salary administration. Acquiring knowledge of non faculty academic compensation and benefits policies and procedures.
Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
Demonstrated ability to organize workload effectively and efficiently, set priorities, to meet the job requirements in a timely, accurate fashion. Demonstrated ability to work under continuous pressure with constant interruptions.
Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. Such as, UC Path Payroll System, Oracle, and ServiceNow case management system. Demonstrated knowledge and experience using information technology to include MS Office, (i.e. Word, Excel, PowerPoint OutLook, etc;) and relational databases.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Ability to recognize and analyze salary history trends and payroll discrepancies in order to make recommendations and submit payroll adjustments..
Skills to communicate effectively, both verbally and in writing.
Demonstrated ability to maintain strict confidentiality and use discretionary practices.
Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.
SPECIAL CONDITIONS
Employment is subject to a criminal background check.
Occasional evenings, weekends and overtime may be required.
Pay Transparency Act
Annual Full Pay Range: $53,800 - $91,000 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.77 - $43.58
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of Californias Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of Californias Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
