Faculty Group Practice Secretary II Intake/Scheduler - NYU Langone

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Faculty Group Practice Secretary II Intake/Scheduler.

In this role, the successful candidate The Faculty Group Practice Sec II will perform a variety of front end administrative tasks to support practice operations including greeting patients answering calls scheduling patient appointments and other administrative duties as needed Serves as a lead in front desk operations provide training support onboarding of new hires

Job Responsibilities:

bull; Greets patients professionally both in person and on the phone
bull; Answers patient questions and/or properly refers questions and issues to the appropriate contact
bull; Optimizes provider schedules and patient access by establishing and maintaining efficient scheduling templates
bull; Promotes a positive patient experience throughout all patient interactions in person or by phone or other media
bull; Ensures availability of treatment information by retrieving and updating patient records
bull; Verifies insurance information and obtains information needed to schedule and bill for services
bull; Maintains office inventory and equipment by anticipating supply needs and expediting supply orders
bull; Performs other duties as needed

Administrative Responsibilities
bull; Serve as a lead in front desk operations by being the primary trainer and supporting the onboarding of new front desk employees
Responsible for greeting patients and performing intake functions including registration forms collection updating information and co payment collection
bull; Monitors Department Appointment Report DAR for checkmate ldquo;kick outs rdquo; appointment notes insurance flags and/or patients who need further assistance
bull; Gathers all patient demographic related data and materials from patients and/or their representatives Obtains insurance information ID card member/group #s etc verifies insurance eligibility electronically and collects insurance referral if applicable nbsp;
bull; Advises and/or collects patient and financial related documents and policies for patient visits including HIPAA NOPP MSPQ ABN Non Participating etc including obtaining signatures where appropriate nbsp;
bull; Enrolls patients above the age of 5 to Patient Secure by obtaining the palm scan and a photo
bull; Promotes the utilization of Check Mate kiosks Greets and assists patient in using the checkmate kiosk when needed
bull; Scans all necessary documents into Epic Follows scanning guidelines and best practices for uploading outside documents results records forms etc nbsp; Ensures scanned documents are scanned to the correction location/order in Epic and with the correct document type to facilitate ease of locating documents nbsp;
bull; Reports errors or issues arising from checkmate kiosk patient secure devices or other equipment to management to facilitate timely resolution
bull; Monitors waiting areas to identify and communicate wait times nbsp;
bull; Performs check out functions including providing after visit summary information scheduling follow up visits procedures and referrals and collecting any time of service payments as needed Promotes the use and sign up of MyChart
bull; Answers phone calls and requests in a professional and patient friendly manner

bull; Schedules routine appointments and follow ups for visits nbsp;
bull; On subsequent visits or calls asks patients to verify demographic info and makes any necessary edits Collects and/or asks patients to sign any missing patient related information nbsp;
bull; Answers patient questions to ensure understanding and patient satisfaction Refers them when necessary to senior level staff or billing representative
bull; Addresses patients and callers in pleasant and a professional manner while screening and/or handling calls Takes messages or directs caller to appropriate person or area
bull; Releases medical records in accordance with HIPPA and FGP ROI guidelines Documents disclosures in EPIC and fulfills requests within a 10 day timeframe
bull; Maintains patient privacy as it relates to HIPPA standards
bull; Refers all inquiries regarding pre authorizations/certifications to the appropriate person or area
bull; Monitors and completes patient front end work queues to address any pre or post visit missing information in a timely manner
bull; Monitors and completes assigned administrative in basket messages in a timely manner and according to practice guidelines
bull; Remains current on latest best practices policies and protocols including workflow updates FOCUS trainings and job related tasks
bull; Maintains cleanliness of both personal and patient space including waiting areas and restocks supplies as needed nbsp;
bull; Demonstrates knowledge of the organization rsquo;s service standards and incorporates them into the performance duties
bull; Provides material such as forms and letters for appropriate patient and/or provider needs
bull; Maintains cooperative and professional relationships with physicians nurses and office and clinical staff as well as access center representatives when applicable
bull; Exercises skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload assignments pressures of deadlines competitive requirements and/or heavy workload
bull; Demonstrates communication skills: Using appropriate vocabulary and grammar when obtaining and conveying information to physicians nurses and staff at various levels; in person over the phone in writing and in electronically sent messages nbsp;
bull; Performs other related duties as needed by providers and supervisors

Patient Experience and Access

• Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission vision and values and promoting excellence in the patient experience during every encounter

bull; Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES Connect Align Respond Ensure and Sign Off
bull; Greets patients warmly and professionally stating name and role and clearly communicates each step of the care/interaction as appropriate
bull; Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person by phone or via electronic messaging nbsp;
bull; Proactively anticipates patient needs and participates in service recovery by applying the LEARN model Listen Empathize Apologize Resolve Notify and escalates to leadership as appropriate
bull; Shares ideas or any observed areas of opportunity to improve patient experience and patient access with appropriate leadership i e ways to optimize provider schedules how to minimize delays increase employee engagement etc
bull; Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote a positive patient experience
bull; Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles

Minimum Qualifications:
To qualify you must have a High School diploma Three years of relevant medical clerical experience Knowledge of medical terminology Light accurate keyboarding skills required Excellent organizational interpersonal and communications skills required

Preferred Qualifications:
Background in computer literacy preferred Knowledge of computer based scheduling and appointment programs Excellent telephone skills Prior physician practice experience

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $55,616.08 - $55,616.08 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here