FDA Program Coordinator - Texas State University

Posting Information





Posting Number2025082


Posting/Functional TitleFDA Program Coordinator


University Pay Plan TitleGrant Specialist


LocationSan Marcos


DepartmentTexas School Safety Center


Recruitment TypeOpen to All


Job TypeFull-Time


Funding SourceGrant


Monthly Salary$6,000.00 - $6,400.00


Job CategoryExempt


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.


+ Demonstrated experience managing contracts for service


+ Demonstrated experience in using appropriate written and oral communication methods


+ Demonstrated proficiency in all Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe


+ Demonstrated ability to multitask


+ Demonstrated experience in writing and generating reports that demonstrate a high attention to detail


+ Demonstrated experience in creating and manipulating data in large electronic databases


+ Demonstrated experience in handling and securing documents containing highly sensitive and confidential information




Preferred Qualifications


+ Bachelor’s Degree


+ Knowledge of Federal Tobacco Regulations


+ Demonstrated experience in leading project teams


+ Experience giving instructional presentations in a professional setting




Job Description

The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.




The Program Coordinator will work closely with the Program Manager ( FDA State Program Coordinator) to coordinate and provide oversight to the Food and Drug Administration ( FDA ) State Tobacco Compliance Check Inspection Program enforcement activities statewide. This position will serve as the State FDA Back-Up Program Coordinator and will assist the Program Manager ( FDA State Program Coordinator) in ensuring compliance with contractual obligations, FDA directives and requests, and will also serve as an Inspector conducting field inspections as needed. This position serves as the Back-Up liaison to the FDA for purposes of administering this program in times when the Program Manager ( FDA State Program Coordinator) is not able to perform such duties. All work performed in this position is sensitive and highly confidential.




This position assists in the coordination of all inspector-related functions such as, training and technical assistance, creating and issuing work assignments, and performance monitoring. This position is also responsible for compiling numerous required and highly detailed programmatic reports. This position responds to program related inquiries, monitors, reviews, and manages work assignments of inspectors and FDA staff within the FDA database. This position serves as the program lead for all FDA Contract Specialists assigned to this program and coordinates the work of the FDA team.




This position performs various functions such as serving as program lead, assigning tasks and helping coordinate the FDA project and tasks of multiple FDA Contract Specialists.



Job Duties


+ Assists Program Manager in serving as a liaison between FDA agency representatives at the federal level, FDA state program staff, and FDA Inspectors and inspection teams


+ Serves as back-up to Program Manger as point of contact for FDA program when Program Manager is not able


+ Serves as a lead Contract Specialist and coordinates the work of other FDA Contract Specialists


+ Provides ongoing training and direction to FDA Contract Specialists, and assists them in providing a consistent, coordinated approach to Inspector contract management to include all assignments, desk review analysis, feedback, and fieldwork oversight/monitoring


+ Assists Program Manager in maintaining and updating all program guides, standard operating procedures, quality assurance plans, etc. to meet ongoing program requirements, changes, and FDA audit guidelines


+ Assists Program Manager in developing and implementing technical assistance, training, and monitoring protocols to ensure quality assurance of all field inspection operations


+ Conducts ongoing technical assistance and performance monitoring of FDA Inspectors for programmatic quality assurance


+ Assists Program Manager in coordinating internal program functions to meet required FDA program requirements and timelines in all program areas to include communication with FDA Contract Specialists and FDA Inspectors, management of FDA -issued assignments, timely review of assignments, management of evidence, and management of files and record keeping functions


+ Monitors and manages assignment data in the federal database and maintains state retailer list to ensure accuracy


+ Reviews routine program and financial summary data reports to analyze, track and improve work assignments to meet program goals


+ Assists Program Manager in preparation of monthly, quarterly, and annual program reports to meet reporting requirements and deadlines


+ Maintains up to date knowledge and expertise regarding the Family Smoking and Prevention Control Act and FDA’s Center for Tobacco Products




Additional Information to Applicants


+ Employment with Texas State University is contingent upon the outcome of a criminal background check


+ Occasional overnight travel may be required


+ Position offers up to 30 days remote work per fiscal year


+ This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract




Job Open Date10/16/2024


Job Close Date (posting closes at midnight)


Open Until FilledYes


Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday


Normal Work Hours Start8:00AM


Normal Work Hours End5:00PM


Posting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter.


Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.



Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions



By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.



Quick Linkhttps://jobs.hr.txstate.edu/postings/50103





Applicant Document