Federal Work Study - Office Assistant, Development Department - Naropa University

Position Title: Work Study – Office Assistant
# of Positions to Fill: 1
Department/Program: Development 64000
Work Location Authorization: 100% On-Site
Campus Location: 63rd St Operations
Reports to: Manager, Development & Annual Giving
FLSA Classification: Non-Exempt/Hourly
FTE: 50% (20 hrs/week)
Compensation: $18.00 - $18.00 per hour

Job Summary

This work study position is responsible for providing support to the Development team by assisting with administrative duties, including, but not limited to, communicating with donors, alumni, staff and faculty, data entry, filing, event preparation and other general administrative tasks. 

 Job Duties & Responsibilities

• Completes general alpha and numerical filing.
• Performs data entry and word processing using our database, Salesforce. 
• Photocopies and scans documents.
• Assists the department with mass mailings, including copying documents, folding documents, stuffing envelopes, and sealing & mailing envelopes.
• Undertakes general cleaning/organizing duties as needed.
• Handles, sorts, and distributes mail, copy jobs, or other important documents.
• Performs routine customer service tasks, requiring basic listening and response skills, basic departmental knowledge, and a friendly, responsive attitude.
• Assists with event logistics, e.g., creating nametags, ordering food, rentals, etc.
• Runs departmental errands.
• Helps out at departmental fundraising and alumni events. (This may include evening or weekend events on occasion.)
• Additional specific departmental duties as assigned.

What Naropa Requires…

• Student must be awarded work study hours by the Financial Aid office in order to fill this position.
• High degree of emotional intelligence, critical thinking, and assertive communication skills.
• Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Intermediate computer skills, including typing.  
• Attention to detail.
• Good attendance, reliability, strong punctuality and a professional appearance
• A willingness to learn.
• Quick learner and an ability to self-direct when needed.
• Excellent interpersonal communication skills.
• Tidy and well-organized.
• Demonstrated confidentiality and trustworthiness in working with sensitive data.
• Commitment to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

 What We’d Like You to Have…

• Proficient computer skills, including Microsoft Word, Excel, Outlook and data entry experience.
• Filing experience. 

 Physical Requirements & Environmental Conditions

 Maximum amount of weight employee must be able to lift/carry with or without reasonable accommodation(s):

• 25 pounds

 During regular daily activities, employee must be able to do the following with or without reasonable accommodation: Stand, walk, sit, handle/finger, bend at the waist, reach above shoulder level, kneel and crouch.

 During regular daily activities, employee may be exposed to the following: Interruptions/distractions, and dust.

 Naropa recognizes the following holidays throughout the year:

-Martin Luther King, Jr. Day

-Memorial Day

-Juneteenth

-Independence Day

-Labor Day

-Fall Break, 4th Thursday and Friday in November

-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s

Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.