EDUCATION MINNESOTA

PositionDescription

POSITIONTITLE: Field Office Assistant – Woodbury

JOBPOSTING#:     2024-16

DEPARTMENT: Field Services

IMMEDIATE SUPERVISOR: Director of Field Services

EMPLOYEE GROUP: United Staff of Minnesota

LOCATION: St Paul

PROBATIONARYPERIOD: Nine (9) months

FLSA/GRADELEVEL: Non-exempt

POSITION SUMMARY:

Under the direction of the Director of Field Services the Field Office Assistant’s primary responsibility is to provide a full range of support services (membership processing, logistics, administrative office support, event management, member communications, etc.) to Education Minnesota Field staff and local leaders. This position serves as an initial contact for members of the organization.

Education Minnesota is a member-led labor union that has identified racial equity and social justice as primary organizational goals. All staff are expected to participate, individually and collectively, in ongoing training, discussions, and activities to advance these goals.
 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provide administrative support for Field staff, work groups and assigned committees.
• Collect and manage information in various recordkeeping systems, including accurate membership and dues assessment data.
• Maintain confidential information related to private member data and grievance, arbitration, and legal matters.
• Communicate regularly with members on a variety of topics.
• Schedule appointments and meetings, maintain calendars, note important dates, route correspondence, and maintain follow-up communications.
• Coordinate and maintain effective office procedures, including office supply inventory.
• Serve as point of first contact for individuals calling or visiting Field offices, initiating appropriate follow-up as necessary.
• Maintain and handle facsimile, scanning and copying needs.
• Schedule workshops, training sessions, member meetings, legislative forums, and regional meetings.
• Collaborate with staff in other departments on events and projects.
• Maintain, operate, and manage electronic and paper documents.
• Prepare correspondence, agendas, flyers, and newsletters.
• Prepare billings for workshops and appropriate expenses; maintain related records.
• Use initiative and judgment to see that matters requiring attention are referred to a delegated authority during a Field Staff’s absence.
• Participate in internal and external anti-racist, LGBTQ+ trainings.
• Demonstrate a commitment to creating an inclusive space for members and staff, extending this culture of equity and inclusion into the work.
• Other job-related duties as assigned.

REQUIREDKNOWLEDGE,SKILLS&ABILITIES:

• Accuratetyping,transcribing,andcomputerskills.
• Goodpublicrelations,communications,telephone,andpersonalskills.
• Abilitytoperformworkwellunderpressureanddeadlines.
• Abilitytounderstandand effectivelycarryoutcomplexoralandwrittendirections.
• Recordkeepingandorganizationalskills.
• Knowledgeofgoodworkflow,capableofquickchangefromprojecttoproject.
• Problemsolvingability.
• Abilitytoorganize,prioritize,andworkindependentlyinaccomplishingobjectives,goals and meeting numerous deadlines.
• Foresightandinitiativetomanageacyclicalworkflow.
• Abilitytouseorlearnonlinemeetingplatforms.

MINIMUMQUALIFICATIONS:

• HighSchoolDiplomaorGED
• Three(3)yearsrelatedworkexperience.
• ProofofCOVID-19vaccination(vaccinationcard).If youhaveamedicalexemption,you will be asked to provide a written waiver from your medical provider. If you have a religious objection, you will be asked to provide documentation stating your religious objection.

PREFERREDQUALIFICATIONS:

• Anassociatedegreeinarelatedfield.
• Experienceworkinginpubliceducationorunions.
• IntermediatelevelofskillwithExcel.

OTHER REQUIREMENTS:

•      Willingness to work nights and weekends as needed.
•      Able to successfully pass a post offer pre-employment background check.

WORK ENVIRONMENT:

Works in a general office environment. This position will interact with employees, vendors, members, and the general public on a somewhat regular basis. These interactions require judgment and discretion that can involve confidential information, private information and some disagreeable human interactions.

PHYSICALDEMANDS:

Work is in a general office environment. Employee is required to: talk and hear; frequently stand, walk and repetitively use hands dexterously (use fingers to handle, feel), reach with hands and arms, bend and physically, lift and carry up to 5 pounds; occasionally lift up to 25 pounds and infrequently travel by various conveyances, typically via personal vehicle.

CONFIDENTIALINFORMATION:

Maintain confidential information related to the organization, members and potential members, and staff.

EDUCATIONMINNESOTAISANEQUALOPPORTUNITYEMPLOYER

Education Minnesota is an Equal Opportunity Employer committed to providing an inclusive environment of mutual respect where diversity is valued, supported, and celebrated to benefit applicants, employees, members, and students. Discrimination of any kind is prohibited. All employment decisions are based on qualifications, merit, job requirements and business needs. Education Minnesota strongly encourages women, BIPOC individuals, LGBTQ+ individuals, people with disabilities, immigrants, and veterans to apply.

POSTINGDEADLINE: For consideration, apply online and include a resume no later than 11:59 PM of Tuesday, October 8, 2024.

Apply ONLINE TODAY!