Fin Pro 1-Fin Gnrlst - University of Minnesota - 15th Ave

Apply for Job Job ID365274 LocationTwin Cities Job FamilyFinance Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8221FG Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Position Overview: The Department of Electrical and Computer Engineering (ECE) in the College of Science and Engineering is seeking a Finance Professional 1 to join our finance team. We are looking for an enthusiastic and innovative team player ready to join a culture of excellence. The Finance Professional 1 position will support the department's mission of education, research and outreach. Toward that end, the successful candidate will be assigned the areas of responsibility and accountability listed below. ECE envisions a person who excels at communication, is detail-oriented, and is interested in efficient and innovative processes, and expects the successful candidate will take advantage of the ample opportunities for professional growth and knowledge acquisition that will be provided. This Finance Professional 1 position will work closely with another Finance Professional 1 in a team orientation with overlapping duties that allows for efficient learning on the job, a collaborative environment, and built-in backup for the set of shared responsibilities listed below. In addition, this position works closely with the Department Administrator and three other accounting professionals in a collaborative and rewarding setting. The position is uniquely suited for those looking to learn and eventually advance in accounting and finance at the University of Minnesota. This position is in-person, with flexibility to work from home two days per week. The salary range for this position is $53,000-$58,000, dependent on the selected candidate's qualifications and skill set. This posting is for two positions. Duties/Responsibilities In collaboration with another FP1 staff member, this position is responsible for departmental non-sponsored account strings and pre-award budgeting and project management. The position will approve transactions, manage student group accounts, coordinate ECE Depot (department store) and FedEx reconciliation, and manage other various non-sponsored accounts. The position also works closely with the CSE Purchasing Cluster to ensure prompt processing of purchasing card transactions, purchase orders, voucher payments, and requisitions. This position also serves as a Department journal entry (JE) preparer and coordinates the budgeting process each fiscal year. The position works closely with faculty by developing preliminary budgets and assisting with the grant application process. Opportunities to learn sponsored grant finance administration will be available if interested. 40% Grant proposal preparation and submission Under the direction of the ECE Administrative Director and the relevant faculty members, coordinate all ECE proposals by providing guidance, interpretation and advisement during the pre-award and award initiation processes for federal, state, non-profit, corporate, and internal funding opportunities. Review sponsor guidelines, policies, and procedures to ensure compliance and provide expert advice to faculty. Develop in-depth knowledge of the pre-award process to ensure proposal document compliance. Communicate with funding agencies as needed to clarify policies, procedures, and interpretations of application instructions. Assist in budget development for proposals by communicating deadlines, policies, and procedures to relevant finance staff and research faculty. Coordinate subaward proposals with other institutions. Submit subaward initiation documents to Sponsored Projects Administration (SPA) office, and assist with subaward set-up. Prepare, submit, and track proposals using sponsor submission systems (e.g., grants.gov, FastLane, eRA Commons, NIH/ASSIST, etc) and MN-GEMS, the UMN proposal development system. Track proposal status and communication with faculty; maintain internal department dat base of pending and active awards and other support documents. Compile and develop templates for common applications, maintain faculty current and pending support records, and ensure proposal document formats meet current requirements and update as needed (e.g., biosketches, other support, etc.) Assist accountants in establishing the grant in the department and provide advice to PIs and accounting staff on terms and conditions discovered in the proposal process. Ensure a smooth and compliant transition to post-award for successful grants by assisting with grant set-ups and managing requests by sponsors. 40% Account Monitoring, Processing, and Analysis Monitor financial results of accounts and funds monthly for reasonableness; review and apply regulations and University policies and procedures; identify areas of concern. Serve as liaison to faculty, staff, and Campus Life Program student groups responding to complex accounting questions. Receive/initiate and process invoices and check requests. Serve as ECE Journal Entry (JE) preparer. Analyze spending activity for compliance with University requirements. Identify areas of concern and recommend solutions. Keep up-to-date on new policies/procedures and communicate to the department. Review requisition requests for accuracy and compliance; audit travel and expense reimbursement to applicable policies and procedures. Oversee purchasing card reconciliation and serve as department card administrator (DCA). Oversee and monitor expenses related to the ECE Depot and FedEx shipping. Serve as point-of-contact for student employees in their work reconciling Chrome River reimbursement requests. Audit expenditures. Monitor spending activity on accounts and reconcile account activity on a bi-monthly basis Resolve accounting issues identified during reconciliation of ECE Depot and FedEx transactions; prepare journal entries for funding transfers, cross-charges and adjustments/corrections. Compile and analyze historical and anticipated revenue and expense data projections. Prepare and review data and accounts in preparation for internal and external audits; research discrepancies in accounting data which includes auditing and analyzing fiscal data. In conjunction with the lead financial accountant and the department administrator, prepare and submit the annual budget. 10% Financial Approver Act as department approver for non-sponsored accounts. Evaluate transactions for compliance with financial and regulatory requirements of the sponsor and University. Review and approve purchasing requisitions, vendor payments, including subcontract invoices, journal entries, re-budgeting and adjustment requests. Participate in continuing education on new policies and procedures. 10% Other Duties Dependent on Needs of Department and Interest of Candidate Serve as backup for other accounting team members as needed, with potential to learn grants administration. Assist faculty with special initiatives related to research consortium and large research centers and institutes. Depending on skills and interest, this can include managing websites; planning and executing... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.