Finance and Administrative Assistant - Part-Time, On-Call - University of Colorado
Boulder, CO
About the Job
Finance and Administrative Assistant - Part-Time, On-Call
Requisition Number: 59359
Location: Boulder Colorado
Employment Type: University Staff
Schedule:
Posting Close Date: 01-Oct-2024
Date Posted:
Job Summary
The Department of Electrical, Computer and Energy Engineering (ECEE) encourages applications for a Finance and Administrative Assistant! This position provides operational, finance and administrative support to professor Juliet Gopinath, lead-faculty, researcher associates, and students and is part of ECEE. This includes program and financial management of all research programs and auxiliary accounts, purchasing and accounting, travel and grants management, operation and logistical management, data collection and processing for proposals, tracking achievements and reporting to sponsoring agencies, scheduling and calendaring. Work is performed with considerable independence and in collaboration with the Financial Services Center in the College of Engineering And Applied Science.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
ECEE at CU Boulder is an outstanding undergraduate and graduate program in Colorado by reputation, rankings and size! We are also:
+ Part of one of the top-ranked engineering schools in the nation.
+ Our undergraduate electrical engineering program was ranked No. 19 among our public peers in U.S. News and World Report's Best Engineering Programs for 2022.
+ We are ranked No. 18 among public computer engineering programs and No. 21 among public electrical engineering programs in U.S. News and World Report's Best Graduate Schools for 2024.
What Your Key Responsibilities Will Be
_Finance, Purchasing and Accounting:_
+ Conducts nancial management of all research programs and auxiliary accounts.
+ Procures goods and services using either a P-card or submits through the FSC as appropriate ensuring appropriate documentation is attached and providing sole source justication as necessary.
+ Corrects problems with transactions including sales tax charges, if they arise. Reviews sole source justication forms and any related documentation to ensure that they are written satisfactorily and determine if they meet PSC guidelines for submission.
+ Ensures that speedtypes have sucient funds, are within project begin and end dates (when applicable) and are appropriate to the type of funds.
+ Maintains and assembles records for submission to approving authority. Completes interdepartmental invoices (IN) when purchasing from other campus entities.
+ Determines the appropriate forms and systems to use in order to process procurement transactions properly.
+ Collaborates with the Financial Services Center (FSC) in the college.
_Travel and Moving Liaison:_
+ Conducts travel documentation/reporting.
+ Ensures accounts have sucient funds and all known expenses are accounted for.
+ Ensures travel and expense reimbursements follow department, university, state and federal government policies and regulations, that all accounts have sucient funds, and reimbursements are applicable and allowable.
+ Collaborates with the FSC to decide whether travel reimbursements are accurate and aligned with proper procedures and are ready to be submitted for payment. If these standards are not met, the position must determine the best means to communicate with the faculty members, researchers and students in order to correct the issue and ensure timely reimbursement.
+ Stays abreast of changes to changing rules impacting university travel (i.e., reimbursable mileage rates), disseminates changes to department travelers, and incorporates changes into department process and procedure documents as necessary.
+ Serves as the moving liaison, coordinating moving arrangements, purchase orders, and reimbursements as necessary and appropriate.
_Administrative Support:_
+ Conducts data collection and processing for proposals and reports to the sponsors.
+ Performs literature search and review for proposals.
+ Organizes all logistics for research visits by sponsors and collaborators. Schedules meetings including room reservations and ensures Google and Outlook calendars, as well as independent meeting signups, are synced.
+ Undertakes other duties and responsibilities as assigned.
+ Stays apprised and current on relevant University and State of Colorado policies and procedures.
+ Participates in professional development activities and serves on unit, college or campus committees as applicable.
What You Should Know
This position works approximately 5 hours per week, 12 months of the year, and may be eligible for remote work/hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy .
What We Can Offer
The anticipated pay range for this position is $22.16 - $29.87 per hour.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be authentic. Be supportive. Be Boulder.
What We Require
+ Bachelor's degree or equivalent combination of education and experience may substitute.
+ 1+ years of experience directly related to the work assignment.
What You Will Need
+ Familiarity with CU Boulder systems for travel, reimbursement, procurement, email and calendars.
+ Knowledge of grant accounting.
+ Strong planning and organizational skills.
+ Experience with procurement and travel arrangements.
+ Strong customer service skills with the ability to communicate efficiently and effectively.
+ Ability to handle multiple interruptions and personalities
+ Motivated, proactive, and self-starting.
+ Good problem-solving skills.
+ Proficient in Microsoft Office Suite.
+ Ability to learn and respond quickly to situations that arise on a day-to-day basis.
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that briefly describes how your background and experience align with this position.
We may ask for references at a later time.
Please apply by October 1, 2024 for consideration.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Administrative-Assistant-Part-Time-On-Call/59359 (https://apptrkr.com/5688415)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Requisition Number: 59359
Location: Boulder Colorado
Employment Type: University Staff
Schedule:
Posting Close Date: 01-Oct-2024
Date Posted:
Job Summary
The Department of Electrical, Computer and Energy Engineering (ECEE) encourages applications for a Finance and Administrative Assistant! This position provides operational, finance and administrative support to professor Juliet Gopinath, lead-faculty, researcher associates, and students and is part of ECEE. This includes program and financial management of all research programs and auxiliary accounts, purchasing and accounting, travel and grants management, operation and logistical management, data collection and processing for proposals, tracking achievements and reporting to sponsoring agencies, scheduling and calendaring. Work is performed with considerable independence and in collaboration with the Financial Services Center in the College of Engineering And Applied Science.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
ECEE at CU Boulder is an outstanding undergraduate and graduate program in Colorado by reputation, rankings and size! We are also:
+ Part of one of the top-ranked engineering schools in the nation.
+ Our undergraduate electrical engineering program was ranked No. 19 among our public peers in U.S. News and World Report's Best Engineering Programs for 2022.
+ We are ranked No. 18 among public computer engineering programs and No. 21 among public electrical engineering programs in U.S. News and World Report's Best Graduate Schools for 2024.
What Your Key Responsibilities Will Be
_Finance, Purchasing and Accounting:_
+ Conducts nancial management of all research programs and auxiliary accounts.
+ Procures goods and services using either a P-card or submits through the FSC as appropriate ensuring appropriate documentation is attached and providing sole source justication as necessary.
+ Corrects problems with transactions including sales tax charges, if they arise. Reviews sole source justication forms and any related documentation to ensure that they are written satisfactorily and determine if they meet PSC guidelines for submission.
+ Ensures that speedtypes have sucient funds, are within project begin and end dates (when applicable) and are appropriate to the type of funds.
+ Maintains and assembles records for submission to approving authority. Completes interdepartmental invoices (IN) when purchasing from other campus entities.
+ Determines the appropriate forms and systems to use in order to process procurement transactions properly.
+ Collaborates with the Financial Services Center (FSC) in the college.
_Travel and Moving Liaison:_
+ Conducts travel documentation/reporting.
+ Ensures accounts have sucient funds and all known expenses are accounted for.
+ Ensures travel and expense reimbursements follow department, university, state and federal government policies and regulations, that all accounts have sucient funds, and reimbursements are applicable and allowable.
+ Collaborates with the FSC to decide whether travel reimbursements are accurate and aligned with proper procedures and are ready to be submitted for payment. If these standards are not met, the position must determine the best means to communicate with the faculty members, researchers and students in order to correct the issue and ensure timely reimbursement.
+ Stays abreast of changes to changing rules impacting university travel (i.e., reimbursable mileage rates), disseminates changes to department travelers, and incorporates changes into department process and procedure documents as necessary.
+ Serves as the moving liaison, coordinating moving arrangements, purchase orders, and reimbursements as necessary and appropriate.
_Administrative Support:_
+ Conducts data collection and processing for proposals and reports to the sponsors.
+ Performs literature search and review for proposals.
+ Organizes all logistics for research visits by sponsors and collaborators. Schedules meetings including room reservations and ensures Google and Outlook calendars, as well as independent meeting signups, are synced.
+ Undertakes other duties and responsibilities as assigned.
+ Stays apprised and current on relevant University and State of Colorado policies and procedures.
+ Participates in professional development activities and serves on unit, college or campus committees as applicable.
What You Should Know
This position works approximately 5 hours per week, 12 months of the year, and may be eligible for remote work/hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy .
What We Can Offer
The anticipated pay range for this position is $22.16 - $29.87 per hour.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be authentic. Be supportive. Be Boulder.
What We Require
+ Bachelor's degree or equivalent combination of education and experience may substitute.
+ 1+ years of experience directly related to the work assignment.
What You Will Need
+ Familiarity with CU Boulder systems for travel, reimbursement, procurement, email and calendars.
+ Knowledge of grant accounting.
+ Strong planning and organizational skills.
+ Experience with procurement and travel arrangements.
+ Strong customer service skills with the ability to communicate efficiently and effectively.
+ Ability to handle multiple interruptions and personalities
+ Motivated, proactive, and self-starting.
+ Good problem-solving skills.
+ Proficient in Microsoft Office Suite.
+ Ability to learn and respond quickly to situations that arise on a day-to-day basis.
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that briefly describes how your background and experience align with this position.
We may ask for references at a later time.
Please apply by October 1, 2024 for consideration.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Administrative-Assistant-Part-Time-On-Call/59359 (https://apptrkr.com/5688415)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-1f1f60f5593b7049a36a2640402cf3ba
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Source : University of Colorado