Finance Administrator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this opportunity involves: 

Join JLL's PAM VIC Finance Team as a Finance Administrator for a bustling shopping centre in Melbourne's inner suburbs. We're seeking a detail-oriented finance professional with strong communication skills to ensure client property accounts are prepared and verified to agreed standards while providing crucial financial and office administration support.

An overview of the role:  

• Process high-volume accounts payable invoices, including raising Purchase Orders and coding in MRI (our real estate accounting system)

• Manage supplier relationships, including timely reconciliations and query handling

• Oversee vendor management processes in MRI, including creation and modification

• Identify and process rental and deposit payments on bank statements, collaborating with offshore Accounts Receivable team

• Manage Real Estate Deposits (RED), including setup, release, and maintenance of RED register

• Collect and prepare monthly sales reports for centre managers, including annual audited sales turnover statements

• Monitor and update tenant Public Liability insurance records in our system

• Assist Corporate Finance team with processing direct recoverable invoices and facilitating approvals

• Coordinate recharging of direct expenses to tenants

• Support Finance Manager with Lease Administration, annual outgoings audits, and annual budgets

• Assist with AP invoice posting to journals and request payment release authorisations

• Manage office supplies, coordinate printer maintenance, and sort mail

• Regularly archive documentation to SharePoint as requested

Sound like you? This is what we’re looking for: 

• Excellent interpersonal and written communication skills

• Strong ability to meet tight deadlines and work independently

• Exceptional multitasking skills and ability to track outstanding tasks

• Meticulous attention to detail and commitment to data accuracy

• Experience with real estate accounting systems (preferably MRI) is highly desirable

• Ability to adapt to various work processes and systems

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number AFREQ390567

Location:

On-site –Melbourne, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.