Finance Coordinator - Purchasing at LaGuardia Community College

Job Title: Finance Coordinator - Purchasing

Job ID: 29074

Location: LaGuardia Community College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York/CUNY. LaGuardia offers more than sixty associate degree and certificate programs, as well as dozens of workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 25,000 students. More than one-third of our degree-seeking students were born outside of the United States, coming to LaGuardia from 136 countries and speaking forty-three heritage languages. More than half are first-generation college students. Sixty-nine percent live in Queens; the rest live in Brooklyn and beyond. Approximately two-thirds of our degree students receive financial aid. Since forty-five percent of them identify as Hispanic, the US Department of Education has designated LaGuardia a Hispanic-Serving Institution. Please visit www.laguardia.edu to learn more.

The Finance Coordinator will report to the Associate Director of Procurement in the Purchasing Department. The Administrative Coordinator will be responsible for, but not limited to the following duties:

• Coordinate the day-to-day administrative and accounting activities of the Purchasing Department including answer phone calls, coordinate meetings, draft correspondence and record meeting minutes;
• Assist in the year end closing process in coordination with the Purchasing and Accounts Payable departments;
• Collect, review, and follow-up on documentation for events and other activities in coordination between the Purchasing Department and other college departments;
• Assist with supplier registration process, using CUNY and NYC systems; perform follow-up with suppliers and college end-users;
• Review bid/quote tabulations for cost accuracy;
• Investigate and confirm governmental contract eligibility and pricing;
• Assist with management of college copier fleet;

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Proficiency in Jaggaer or experience working with other procurement platforms preferred.
• Experience with NYC FMS System, and Microsoft Office applications (Word, Excel, Outlook, PowerPoint) preferred.
• Must possess strong organizational, problem-solving, and communication skills.

CUNY TITLE OVERVIEW

• Performs financial analysis and administrative work related to College or unit accounting.
• Prepares, reconciles and distributes expenditure and related accounting reports
• Creates and maintains various spreadsheets related to financial analysis
• Processes and tracks transactional entries
• Provides support in the administration of various business operations 
• Coordinates with various departments on accounting matters
• Monitors systems and operations to assure a smooth workflow
• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411 - $72,837

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title.  Select "Apply Now" and provide the requested information. 

Candidates should provide a resume and cover letter.

CLOSING DATE

November 20th, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.