Finance System Administrator I - Abacus Service Corporation

Job Title: Finance System Administrator I
Location: Southwest Key Programs, 6002 Jain Ln, Austin, TX 78721
Position: Contract
Department: Finance
Reports To: Finance Systems Manager

Job Summary: We are seeking a meticulous and proactive Finance System Administrator to support our Concur platform and occasionally the Oracle platform. This role is pivotal in maintaining and updating the accounting system for the entire accounting department. The ideal candidate will have 3-5 years of experience in finance system administration, with a strong understanding of Concur functionalities. Responsibilities include managing user accounts, maintaining system configurations, creating and maintaining financial reports, and ensuring seamless integration with other systems. Additionally, this position serves as the direct backup to the Financial System Administrator II.
Key Responsibilities:

• User Management:
  • Change or assign delegates.
  • Add/update users manually.
  • Change financial accountants and accounts payable specialists for programs.
• System Configuration:
  • Add programs and expense types to dropdown menus.
  • Assign orphan transactions for assigned credit cards.
  • Re-route reports to new approvers, including those in former approvers' queues.
  • Maintain employee data and ensure UKG-Concur integration is functioning properly.
  • Update approval workflows in Concur.
  • Add new fields to report headers.
  • Maintain Concur configuration and communicate system updates or downtimes.
• Reporting and Auditing:
  • Create audit rules.
  • Run and distribute various reports (e.g., travel and reimbursement, pending approvals, credit card transactions).
  • Prepare the SAE report twice a month for the finance team and general ledger posting.
  • Create and organize master reports located in the N-Drive.
  • Support audit teams with documentation.
• Customer Service and Support:
  • Monitor and provide customer service via ServiceNow.
  • Support Concur Workroom sessions for travel and expense issues.
  • Collaborate with the SWKey Travel team on hotel/airfare orphaned transactions.
• Essential Functions:
  • Manage projects for software modifications or upgrades, coordinating changes or troubleshooting issues with system vendors and Information and Technology Services.
  • Provide financial system training and instruct personnel on the technical aspects of system processing and data retrieval.
  • Perform various accounting and recordkeeping functions.
  • Review system-generated reports to ensure accounting records are accurate and balanced.
  • Provide training, support, and requested information to external auditors.
  • Perform related duties as assigned.
  • Deliver excellent customer service by answering questions, providing information, making referrals, and ensuring appropriate follow-through and resolution.
  • Communicate effectively with managers, supervisors, co-workers, and others, maintaining confidentiality.
  • Document system processes and configurations.
  • Test configurations related to system changes.
• Other Functions:
  • Read, analyze, and interpret financial reports.
  • Translate business objectives into technical requirements.
  • Organize and manage multiple projects simultaneously.
  • Define problems, collect data, establish facts, and draw valid conclusions.
  • Write reports, correspondence, policies, procedures, and other required documentation.

Qualifications:

• Bachelor's degree in accounting, Finance, Computer Science, or a related field.
• 3-5 years of experience in finance system administration, specifically with Concur.
• Advanced Expense Configuration Certification is a plus.
• Strong analytical and problem-solving skills.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with Oracle platform is a plus.
• Three plus years of combined experience in accounting and/or MIS, including one year as an administrator of a financial system.
• Working knowledge of Spread Sheet Server, Oracle Fusion Cloud Financial Systems, systems, and KRONOS Dimensions, or comparable ERP systems.

Physical Demands:

• Ability to read, write, and communicate both verbally and in written form to express and exchange ideas.
• Must be able to access all components of the workstation and other office equipment.
• Frequent typing, writing, bending, and twisting.
• Must be able to lift to 10 pounds.

Work Environment:

• General office environment with moderate noise.
• This position is mostly sedentary, involving sitting most of the time, but may involve walking or standing for brief periods.
• A busy environment with many unscheduled interruptions.
• Frequent computer uses at workstation for extended periods.
• Public contact position requiring appropriate business apparel.
• Some travel required.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities